Administrative Assistant to PE/Wellness

" Job Title: Administrative Assistant to PE/Wellness Exemption Status: Nonexempt/At-Will Pay grade: D4 Calendar Days: 210 Reports to: Lead Wellness and Physical Education Facilitator Dept./School: Instructional Primary Purpose: This position involves a wide range of clerical, secretarial and administrative support to a Curriculum & Instruction Coordinator and Facilitator(s). Qualifications: Education/Certification: High school Diploma or GED Special Knowledge/Skills: Must have minimum 3 years office experience Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Experience working with computer programs including but not limited to MS Office and Google Drive Excellent organizational skills/attention to detail Ten-key by touch skills, Ascender Familiarity (preferred) Knowledge of basic bookkeeping/filing secretarial skills Self-directed - can organize and process information with a minimum of direction and supervision Possess basic math skills Maintains department budget Knowledge of bookkeeping principles Principal Activities (Major and Specific) 1. Assists coordinator and/or facilitator(s) with processing of purchase orders from campuses and department. 2. Prepares memos, flyers, and other information to be sent to campuses and department. 3. Prepares requisitions for supplies, equipment, and employee travel. 4. Answers telephones, screens calls, and relays appropriate information to department administrators. 5. Maintains an updated budget report for immediate supervisor. 6. Runs copies of agendas and handouts for meetings. 7. Assists in compiling and filing information for preparing various reports for the department. 8. Maintains a schedule of appointments and make travel arrangements for department staff (type and process travel authorizations and travel settlements). 9. Ensures confidentiality when required. 10. Performs bookkeeping tasks, making mathematical calculations, transfer of monies and balancing of budget. 11. Performs other job-related duties as may be assigned by immediate supervisor. 12. Performs varied typing tasks and use computer programs in the preparation of correspondence, forms, reports, etc. 13. Maintains accurate department records. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Experience in operating all types of office equipment Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours and travel within the District and occasionally outside the district/county Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law. An Equal Opportunity Employer