Facilities Director

Position Type: Part-time

Job Summary:

The Mosque Facilities Director is responsible for overseeing the day-to-day operations, maintenance, and management of mosque facilities. This role ensures that the mosque is a safe, welcoming, and functional environment for all members and visitors. The Director will manage facility staff, coordinate with contractors, and implement best practices in facility management to support the mosque’s mission and community needs.

Key Responsibilities:

1. Facility Management:
   Oversee the cleanliness, maintenance, and functionality of the mosque’s buildings and grounds.
   Develop and implement maintenance schedules and procedures for all facilities.
   Coordinate with external contractors and service providers for specialized maintenance and repairs.
2. Safety and Compliance:
   Ensure compliance with local building codes, health and safety regulations, and other relevant legal requirements.
   Conduct regular safety inspections and implement safety protocols.
   Develop and manage emergency preparedness plans and response strategies.
3. Staff Supervision:
   Hire, train, and supervise facility maintenance staff and custodians.
   Schedule staff shifts and ensure adequate coverage for daily operations and special events.
4. Budget and Resource Management:
   Prepare and manage the facility’s budget, including expenditures for repairs, maintenance, and supplies.
   Monitor and control facility-related expenses to stay within budget constraints.
   Procure necessary supplies and equipment efficiently and cost-effectively.
5. Community Engagement:
   Serve as a point of contact for members and visitors regarding facility-related inquiries and issues.
   Coordinate with the mosque leadership and community to ensure facility needs are met and address any concerns.
6. Event Coordination:
   Collaborate with mosque organizers to prepare facilities for events, including but not limited to prayer services, community gatherings, and educational programs.
   Ensure facilities team is equipped to set up for each event and address any issues that arise during events.
7. Administrative Duties:
   Maintain accurate records of facility maintenance, repairs, and expenditures.
   Prepare regular reports on facility conditions and operational status for the mosque board or leadership.

Qualifications:

1. Preferred Bachelor’s degree in Facility Management, Construction, or a related field.
2. Preferred Master’s degree in Facility Management/building maintenance, Construction, or a related field.
3. Minimum of 8 years of experience in running facility operations with a proven track record.
4. Proven experience in facilities management, property management, or a similar role.
5. Strong knowledge of building systems, maintenance practices, and safety regulations, and city code.
6. Working knowledge of city of Los Gatos and Saratoga ordinances and city laws surrounding building, facilities and landscaping.
7. Strong experience with vendor management.
8. Excellent leadership and management skills with experience in supervising staff.
9. Strong organizational and problem-solving abilities.
10. Good communication skills and the ability to interact effectively with community members and contractors.
11. Ability to work flexible hours, including evenings and weekends as needed.

Working Conditions:

Work primarily involves office and on-site activities within the mosque facilities. Physical activity may include walking, lifting, and inspecting facilities. Must be able to respond to emergencies and issues outside regular working hours.

How to Apply:

Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to careers@wvmuslim.org

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