Fenwick & West LLP
Temporary Accounts Payable Specialist
Fenwick & West LLP, Mountain View, California, us, 94039
Location: Mountain View, California, United States
Job Description Summary:
Fenwick is seeking a Temporary Accounts Payable Specialist who will be responsible for reviewing and processing vendor invoices, expense reports, and corporate credit card statements; rush payment requests; weekly payment runs; reconcile vendor accounts and respond to inquiries from vendors and internal staff. The specialist will collaborate with the finance and other departments and vendors on various AP related items to resolve issues and meet deadlines. This position can be based in any of our U.S. offices and offers a hybrid schedule which requires at least 1 day onsite per week in your designated office with the possibility of additional required in-office days depending on business needs. The work schedule for this position (non-exempt) will be 40 hours per week, Monday - Friday, from 9:00 am - 6:00 pm.
Job Description: Review and process vendor invoices for payment. Review and process expense reimbursements to ensure they comply with the Expense Reimbursement policy. Process daily urgent payment requests. Respond to vendor invoice and payment status inquiries. Research and follow up with responsible internal staff regarding past due invoices. Verify payments issued to ensure the vendor and invoice information match payment. Process and replenish prepaid accounts: USPTO, Copyright, Secretary of State, etc. Coordinate monthly recurring payments - i.e., rent, lease and capital buy-out. Obtain proper approvals for payments from payment approvers. Process manual checks issued from various offices. Order cashier's checks and bank drafts requests as needed. Act as back up for Accounts Payable Supervisor when out of the office. Perform other related duties and projects as assigned.
Desired Skills and Qualifications: Able to work independently and/or in a team environment with professionals at various levels while maintaining a positive and professional demeanor. Communicate effectively, both verbal and written with attorneys, professional staff, and clients. Ability to handle confidential and sensitive information with discretion. Ability to organize and prioritize multiple tasks in fast-paced, deadline-driven environment. Attention to detail in order to deliver accurate and thorough work product. Ability to assess potential impact and use judgment to determine best course of action. Demonstrate flexibility, professionalism, diplomacy, and tact to accommodate changing needs of the business. Contributes to building a positive team environment.
Reporting to the Accounts Payable Supervisor, the ideal candidate will have 4+ years of accounts payable or general accounting experience; Automated accounting systems and/or Aderant experience is a plus. Bachelor's degree in accounting/finance or related field preferred.
Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
The anticipated range for this position is: $60,000 - $85,500. Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
#J-18808-Ljbffr
Job Description: Review and process vendor invoices for payment. Review and process expense reimbursements to ensure they comply with the Expense Reimbursement policy. Process daily urgent payment requests. Respond to vendor invoice and payment status inquiries. Research and follow up with responsible internal staff regarding past due invoices. Verify payments issued to ensure the vendor and invoice information match payment. Process and replenish prepaid accounts: USPTO, Copyright, Secretary of State, etc. Coordinate monthly recurring payments - i.e., rent, lease and capital buy-out. Obtain proper approvals for payments from payment approvers. Process manual checks issued from various offices. Order cashier's checks and bank drafts requests as needed. Act as back up for Accounts Payable Supervisor when out of the office. Perform other related duties and projects as assigned.
Desired Skills and Qualifications: Able to work independently and/or in a team environment with professionals at various levels while maintaining a positive and professional demeanor. Communicate effectively, both verbal and written with attorneys, professional staff, and clients. Ability to handle confidential and sensitive information with discretion. Ability to organize and prioritize multiple tasks in fast-paced, deadline-driven environment. Attention to detail in order to deliver accurate and thorough work product. Ability to assess potential impact and use judgment to determine best course of action. Demonstrate flexibility, professionalism, diplomacy, and tact to accommodate changing needs of the business. Contributes to building a positive team environment.
Reporting to the Accounts Payable Supervisor, the ideal candidate will have 4+ years of accounts payable or general accounting experience; Automated accounting systems and/or Aderant experience is a plus. Bachelor's degree in accounting/finance or related field preferred.
Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
The anticipated range for this position is: $60,000 - $85,500. Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
#J-18808-Ljbffr