Administrative Assistant

Are you looking for a way to apply your administrative expertise in a dynamic academic setting? Are you a dedicated, responsible individual who thrives in a service-oriented environment? If so, then Kalamazoo Valley Community College may have the ideal full-time job opportunity for you. About Us Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive. About the Opportunity Kalamazoo Valley is seeking an Administrative Assistant to support the Associate Vice President for Workforce & Community Innovation / Dean of Instruction. The primary responsibility is to support the instructional mission of the institution and to promote positive student and customer relations. In addition this position coordinates and provides secretarial/clerical/office support; distributes and evaluate work assignments; maintains and monitors department filing systems, and conducts research, and prepares materials for supervisor. Other Characteristic Duties and Responsibilities: Reviewing and responding to inquiries according to policies and procedures from designated departments. Assisting in organizing and planning special events, programs or camps. Preparing and coordinating Associate Vice President / Dean signature requirements. Preparing purchase requisitions, vouchers and part-time payroll records. Assisting with budget development and monitoring. Creating, editing and coordinating, documents such as publications, syllabus, bulletins, promotional materials, contracts, special reports, student records and faculty records. Composing letters, memos and other written materials. Maintaining Associate Vice President / Dean's appointment calendar. Preparing travel itineraries, processing vouchers and, making travel/lodging arrangements. Skills and Knowledge Required: Knowledge of basic mathematics and statistics. Knowledge of acceptable supervisory principles and practices. Knowledge of applicable institutional policies and procedures. Skill in organizing work for others. Skill in preparing, presenting, and reviewing oral and written information and reports. Skill in interpreting and applying policies and procedures. Skill in analyzing financial records and preparing reports. Skill in operation of PC/PC software. Minimum Qualifications: Appropriate education, training, experience, and talents are required. An example of this would be an Associate's degree and three years of related experience. Preferred Qualifications and Experience: Physical Demands: None Work Hours: 40 hours per week; Monday - Friday, 8:00 a.m. - 5:00 p.m. Posting Date 11/15/2024 Closing Date: Special Instructions to Applicants: Please apply online at: jobs.kvcc.edu. This position will remain posted until filled, however, priority consideration will be given to applications received by December 1, 2024 EEO Statement As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive.Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.