Administrative Assistant - Student Development Services

Are you looking for a way to apply your administrative expertise in a dynamic academic setting? Are you a dedicated, responsible individual who thrives in a service-oriented environment? If so, then Kalamazoo Valley Community College may have the ideal full-time job opportunity for you. Kalamazoo Valley is seeking an Administrative Assistant to provide support to the Associate Vice President for Student Development Services. This position coordinates and provides secretarial/clerical/office support; distributes and evaluates work assignments; maintains and monitors department filing systems, and conducts research and prepares materials for the department. Other duties may include, but are not limited to: Tracking, verifying and maintaining department files and records. Responding to inquiries and providing information in accordance with department policies and procedures. Assisting in organizing and planning special events and programs. Preparing and coordinating Associate Vice President signature requirements. Assisting with budget development and monitoring. Composing letters, memos and other written materials. Attend meetings and record notes as needed. Maintaining appointment calendar for the Associate Vice President of Student Developmental Services. Knowledge and skill in the following are also required: Skill in preparing and utilizing databases and spreadsheets effectively. Skill in establishing and maintaining efficient filing systems. Skill in oral and written communications. Skill in analyzing documents to ensure compliance with rules, regulations, and procedures. Skill in using Microsoft Office applications. Skill in utilizing community resources. Minimum Qualifications: Appropriate education, training, experience, and talents are required. An example of this would be an associate degree and two years of related experience. Preferred Qualifications and Experience: Physical Demands: None Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m. Posting Date 12/12/2024 Closing Date: Special Instructions to Applicants: Please apply online at: jobs.kvcc.edu. This position will remain posted until filled, however, priority consideration will be given to applications received by January 5, 2025. EEO Statement As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive. Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.