Administrative Assistant

The Administrative Assistant performs highly responsible work in assisting and providing support to the department. The Administrative Assistant will assist the department in duties such as scheduling, record keeping, budgeting, and communicating with other staff and faculty. The Administrative Assistant must have a strong attention to detail and interpersonal skills and must be able to comply with all applicable College and office policies and procedures. Perform secretarial and reception functions in the office, including greeting visitors and answering phones, managing the schedule for the office, and organizing and maintaining files and records within the office. Performs office management functions within the office, including communicating relevant information to and from the office, assisting the office in preparing reports and budgets, and assisting with payroll and other management functions. Performs other general administrative duties, including preparing and updating course listing information and assisting on various committees within the College. To perform these essential functions, the Administrative Assistant must be present at work. Therefore, attendance is an essential job function. Minimum of associate degree with 15 semester hours in related field. Five years' experience. Must have good intrapersonal skills, a strong work ethic, reading and math skills, and the ability to communicate effectively verbally and in writing. Must possess general secretarial skills and knowledge of standard office equipment and software. Must have the ability to multi-task, prioritize among tasks, and use critical thinking skills to solve problems. A complete application packet must be received no later than 1 p. m., Monday, December 16, 2024. A complete application packet consists of: Completed Wallace State Community College employment application with three work references. Résumé Cover letter describing specifically how your experience and qualifications meet the qualifications outlined for the position. Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. Separate transcripts from each college attended (photocopies will suffice until employed) Applicants must meet eligibility requirements to work in the U.S. at time of appointment. All application materials must be submitted as a complete packet and will become the property of the College. Applicants who fail to submit all required information will be disqualified. Only application packets received during the period of this announcement will be considered. APPLICATIONS MAY BE FILED ONLINE AT: WWW.WALLACESTATE.EDU/EMPLOYMENT Please Note: ALL APPLICATION MATERIAL MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these documents during the process. Human Resources Department Monday - Thursday 7:30 am - 4:30 pm Friday 7:30 am - 2:00 pm 256-352-8029 When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail. In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $24.40 (additional charges may apply) for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check APPLICATION DEADLINE: The deadline for receipt of all application material is December 16, 2024. ADDITIONAL INFORMATION: The College reserves the right to fill the position within four months of the stated deadline date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position should circumstances warrant the need to fill more than one position. Applicants scheduled for an interview may receive or review the Essential Functions for the position at the time of the personal interview. Any applicant, however, may request a copy of the Essential Functions for the position prior to the interview appointment. All male applicants between the ages of 18-26 must provide proof of Selective Service Registration. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by an appropriate authority) from current and previous employers confirming the required level of experience as stated in the "Qualifications" section. Wallace State Community College is an equal opportunity employer. It is the policy of the Alabama Community College Systems, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Wallace State Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and may require accommodation, please notify us at 256-352-8029. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Wallace State Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirm an employee's eligibility to work in the United States as required by the Department of Homeland Security.