Workforce Specialist

NOTE:CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME. The Workforce Specialist will provide comprehensive administrative and clerical support to the Associate Dean of Career and Technical Education and Workforce Training and the Director of Workforce Development. This role is pivotal in enhancing the Workforce Training Centers efforts to improve student success through effective program support, coordination, and communication. Salary: Appropriate placement on Salary Schedule E4 05 ($36,484-$51,793), which is based on years of directly related full-time experience. Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. The applicant's sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview. A complete application packet consists of the following: Online employment application Cover letter Current resume Copies of all college transcripts Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet the minimum required qualifications and appropriate placement on the salary schedule. Letter(s) must include employment dates, employment status, and job title and be on official letterhead with an authorized signature. Completion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts. Unofficial transcripts are acceptable for applications; however, official transcripts may be requested by the College prior to extension of an employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of the announcement will be considered. NO PHOTOS, please. Requests for copies of application materials, including transcripts, will be denied. Anticipated Start Date: As soon as possible, or as negotiated. Essential Duties and Responsibilities Maintain regular and predictable attendance. Provide administrative support to the Associate Dean of Career and Technical Education and Workforce Training and the Director of Workforce Development, including scheduling meetings, preparing reports, and maintaining records. Assist with the coordination and implementation of programs aimed at improving the Workforce Training Center. Manage correspondence, including drafting emails, memos, and other documents. Organize and maintain proper files, databases, and other resources. Assist in tracking project timelines, deliverables, and outcomes. Coordinate logistics for meetings, events, and workshops related to the Workforce Training Centers activities. Support data collection, data entry, and reporting processes to ensure accurate and timely information is available for program assessments. Handle routine inquiries from students, staff, and external partners regarding the Centers initiatives. Assist with budget monitoring and processing of purchase orders and reimbursements. Perform other duties as assigned by the Associate Dean of Career and Technical Education and Workforce Training. Be available, upon request, to serve as the on-site admin for CVCC during the weekday and/or weekend Skills for Success in person labs. GENERAL DUTIES AND RESPONSIBILITIES . Adhere to all policies and procedures set forth by the College. 2. Maintain confidentiality of identified sensitive information and of departmental information. 3. Remain current in and enhance professional knowledge and skills through professional development and continuing education. 4. Interact with and serve a diverse student population in a courteous and friendly manner. 5. Adhere to College standards of professionalism and confidentiality, including courteous and friendly interaction with other CVCC employees. 6. Maintain appropriate work hours as outlined in State and College policies and assigned by supervisor or dean. 7. Recruit potential students, both traditional and nontraditional, to the College. 8. Represent the institution in a positive manner. 9. Participate in advance registration, regular registration, and schedule adjustment. 10. Serve on committees as assigned. 11. Assist in the planning of and participate in graduation and other College activities. 12. Participate in the College's planning process. 13. Perform other duties as assigned. Qualifications Bachelors degree from a regionally accredited institution, in business, education, or a related field Two (2) or more years of full-time experience as an administrative assistant, secretary, or other directly related clerical position Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management Strong organizational and time management skills with the ability to manage multiple tasks simultaneously Ability to work independently and as part of a team PREFERRED QUALIFICATIONS: Bilingual (Spanish) Application Procedures/Additional Information All correspondence with applicants regarding this search process will be sent via email. Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS. The online application link is found on the employment page of the College's website at: https://www.cv.edu/about/leadership/human-resources/ {tabindex="0"} and https://www.schooljobs.com/careers/accs/chattahoochee {tabindex="0"}. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicant's interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. All male applicants between the age of 18-26 must provide proof of Selective Service Registration. In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. In the event a c