Alabama Community College System
Workforce Specialist (Workforce Training Center)
Alabama Community College System, Phenix City, AL, United States
Salary: See Position Description
Location : Phenix City, AL
Job Type: Full-Time
Job Number: 2024-44
College/Division: CVCC-205631-Work Force - Development
Opening Date: 12/13/2024
Closing Date: 1/10/2025 11:59 PM Central
Campus Location: Chattahoochee Valley Community College
Position Summary
NOTE: CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME.
The Workforce Specialist will provide comprehensive administrative and clerical support to the Associate Dean of Career and Technical Education and Workforce Training and the Director of Workforce Development. This role is pivotal in enhancing the Workforce Training Center's efforts to improve student success through effective program support, coordination, and communication.
Salary: Appropriate placement on Salary Schedule E4 05 ($36,484-$51,793), which is based on years of directly related full-time experience.
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. The applicant's sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.
A complete application packet consists of the following:
Completion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts.
Unofficial transcripts are acceptable for applications; however, official transcripts may be requested by the College prior to extension of an employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of the announcement will be considered. NO PHOTOS, please. Requests for copies of application materials, including transcripts, will be denied.
Anticipated Start Date: As soon as possible, or as negotiated.
Essential Duties and Responsibilities
Qualifications
Application Procedures/Additional Information
All correspondence with applicants regarding this search process will be sent via email.
Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS.
The online application link is found on the employment page of the College's website at: and
Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicant's interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.
The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
All male applicants between the age of 18-26 must provide proof of Selective Service Registration.
In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be continent upon receipt of a clearance notification from the criminal background check. In the event a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.
Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Program (E-Verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act. No. 2011-535.
CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be exclude from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. CVCC will make reasonable accommodations for qualified candidates or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Tobacco Usage Premium
Wellness Premium
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
01
Have you attached all required documents for a complete application packet (cover letter, resume, and ALL transcripts)? Incomplete application packets will eliminate the possibility of an interview.
02
Do you have at least an associate degree, from a regionally accredited institution, in business, education, or a related field?
03
Do you have at least two (2) or more years as an administrative assistant, secretary, or other directly related clerical position?
Required Question
Location : Phenix City, AL
Job Type: Full-Time
Job Number: 2024-44
College/Division: CVCC-205631-Work Force - Development
Opening Date: 12/13/2024
Closing Date: 1/10/2025 11:59 PM Central
Campus Location: Chattahoochee Valley Community College
Position Summary
NOTE: CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME.
The Workforce Specialist will provide comprehensive administrative and clerical support to the Associate Dean of Career and Technical Education and Workforce Training and the Director of Workforce Development. This role is pivotal in enhancing the Workforce Training Center's efforts to improve student success through effective program support, coordination, and communication.
Salary: Appropriate placement on Salary Schedule E4 05 ($36,484-$51,793), which is based on years of directly related full-time experience.
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. The applicant's sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.
A complete application packet consists of the following:
- Online employment application
- Cover letter
- Current resume
- Copies of all college transcripts
Completion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts.
Unofficial transcripts are acceptable for applications; however, official transcripts may be requested by the College prior to extension of an employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of the announcement will be considered. NO PHOTOS, please. Requests for copies of application materials, including transcripts, will be denied.
Anticipated Start Date: As soon as possible, or as negotiated.
Essential Duties and Responsibilities
- Maintain regular and predictable attendance.
- Provide administrative support to the Associate Dean of Career and Technical Education and Workforce Training and the Director of Workforce Development, including scheduling meetings, preparing reports, and maintaining records.
- Assist with the coordination and implementation of programs aimed at improving the Workforce Training Center.
- Manage correspondence, including drafting emails, memos, and other documents.
- Organize and maintain proper files, databases, and other resources.
- Assist in tracking project timelines, deliverables, and outcomes.
- Coordinate logistics for meetings, events, and workshops related to the Workforce Training Centers' activities.
- Support data collection, data entry, and reporting processes to ensure accurate and timely information is available for program assessments.
- Handle routine inquiries from students, staff, and external partners regarding the Center's initiatives.
- Assist with budget monitoring and processing of purchase orders and reimbursements.
- Perform other duties as assigned by the Associate Dean of Career and Technical Education and Workforce Training.
- Be available, upon request, to serve as the on-site admin for CVCC during the weekday and/or weekend Skills for Success in person labs.
- Adhere to all policies and procedures set forth by the College.
- Maintain confidentiality of identified sensitive information and of departmental information.
- Remain current in and enhance professional knowledge and skills through professional development and continuing education.
- Interact with and serve a diverse student population in a courteous and friendly manner.
- Adhere to College standards of professionalism and confidentiality, including courteous and friendly interaction with other CVCC employees.
- Maintain appropriate work hours as outlined in State and College policies and assigned by supervisor or dean.
- Recruit potential students, both traditional and nontraditional, to the College.
- Represent the institution in a positive manner.
- Participate in advance registration, regular registration, and schedule adjustment.
- Serve on committees as assigned.
- Assist in the planning of and and participate in graduation and other College activities.
- Participate in the College's planning process.
- Perform other duties as assigned.
Qualifications
- Associate degree from a regionally accredited institution, in business, education, or a related field
- Two (2) or more years as an administrative assistant, secretary, or other directly related clerical position
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management
- Strong organizational and time management skills with the ability to manage multiple tasks simultaneously
- Ability to work independently and as part of a team
- Bilingual (Spanish)
Application Procedures/Additional Information
All correspondence with applicants regarding this search process will be sent via email.
Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS.
The online application link is found on the employment page of the College's website at: and
Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicant's interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.
The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
All male applicants between the age of 18-26 must provide proof of Selective Service Registration.
In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be continent upon receipt of a clearance notification from the criminal background check. In the event a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.
Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Program (E-Verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act. No. 2011-535.
CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be exclude from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. CVCC will make reasonable accommodations for qualified candidates or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
Tobacco Usage Premium
- Member $ 50
- Spouse $ 50
Wellness Premium
- Member $ 50
- Spouse $ 50
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year
01
Have you attached all required documents for a complete application packet (cover letter, resume, and ALL transcripts)? Incomplete application packets will eliminate the possibility of an interview.
- Yes
- No
02
Do you have at least an associate degree, from a regionally accredited institution, in business, education, or a related field?
- Yes
- No
03
Do you have at least two (2) or more years as an administrative assistant, secretary, or other directly related clerical position?
- Yes
- No
Required Question