Administrative Assistant

Posting Details Posting Summary Working Title Administrative Assistant Role Title Gen Admin Supv I/Coord I Role Code 19221-FP FLSA Exempt Pay Band 04 Position Number 28000722 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $70,000 - $80,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule College hours: M-F: 830AM-5PM Sensitive Position Yes Job Description General Description: This position will provide senior-level administrative support to the Chief of Police and other department members. Make the police department as administratively productive as possible while assuring a smoothly operating and highly reliable environment. Duties and Tasks: Ordering, maintaining and replenishing office supplies for the department. Manage the Chief of Police calendar. Manage recruitment process for all Police positions from initial application to hiring proposal submission. Manage the flow of information to and from the department to include records management. Supervise employee. Create spreadsheets, manage AIS budget information, prepare reports as requested. Provide administrative assistance to the Office of Emergency Management and Safety. Must be able to pass a fingerprint-based criminal background check. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Required KSAs: Knowledge of MS Office Suite of software. Demonstrated knowledge and experience in managing the administrative functions of an executive level office. Spreadsheet development and maintenance for budget reporting and performance standards tracking. Must have excellent "keyboarding" skills. Excellent verbal and written communication skills. Ability to compose/respond to correspondence. Required Qualifications: Experience working in an office setting supporting senior staff members. Experience supervising office functions. Experience with recruitment. Experience in developing filing systems. Experience in MS Office Suite software. Ability to pass background investigation. Additional Considerations Work in a college or educational setting. Experience with Virginia procurement system (eVA). Operation of a State Vehicle No Supervises Employees Yes Required Travel N/A Posting Detail Information Posting Number CLS_3467P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/16/2024 Job Close Date 12/31/2024 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit our website.NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have the tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security ReportsDiversity, Equity & Inclusion | Northern Virginia Community CollegeLearn more about Diversity, Equity & Inclusion at NOVA. Employees must reside in Virginia, Maryland or District of Columbia. Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors. ADA Statement The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting https://jobs.vccs.edu/postings/80038 Supplemental Questions Required fields are indicated with an asterisk (). I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited. Yes No I understand that this position is not telework eligible and I will be required to attend work in-person. Yes No I understand this position is located in Virginia and I will be required to reside in the DMV metro area. Yes No Do you now or in the future require visa sponsorship to work in the United States? Yes No Do you have experience working in an office setting supporting senior staff members ? Yes No Do you have experience supervising office functions ? Yes No Do you have experience with recruitment? Yes No Do you have experience in developing filing systems ? Yes No Do you have experience in MS Office Suite software ? Yes No Are you able to successfully pass a background investigation ? Yes No Applicant Documents Required Documents Resume Optional Documents Cover Letter/Letter of Application Other Document AHP Letter