Administrative AssistantBusiness, Mathematics, and Technologies Division

Posting Details Posting Summary Working Title Administrative AssistantBusiness, Mathematics, and Technologies Division Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band Position Number 28200039 Agency Piedmont Virginia Community College Division Piedmont Virginia Community College (Div) Work Location Albemarle - 003 Hiring Range $41,000 - $46,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule Flexibility to work 40 hours weekly within the hours of 8:00am to 5:00pm Monday - Fridays. This is a full-time (non-exempt) position providing services in-person for faculty, staff, and students at college and community locations. Sensitive Position No Job Description Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community. Position Title: Administrative Assistant Department: Business, Mathematics, and Technologies Division Employment type: Full-time, non-exempt Purpose: The Business, Mathematics, and Technologies division at Piedmont Virginia Community College is seeking an innovative and collaborative individual for this administrative position. This individual performs administrative and office support activities for the Dean of Business, Mathematics, and Technologies as well as full and part-time division faculty. Duties and Responsibilities: Coordination and provision of office staffing/coverage, including working consistently Monday - Friday 8:00am-5:00pm. Collects and stores course syllabi, manages online room requests for Main Building, etc. at the request of faculty and dean. Also serves as the key operator for division copier and assists with orienting faculty to machine. Submits any building related maintenance requests to building and grounds department as necessary. Ensures course book/material orders are submitted to bookstore by due dates. Obtains desk copies/publisher site access for faculty. Collaborates with dean and program directors in preparation of course schedules and accurately enters course schedules into the student information system (SIS). Ensures program webpages are accurate and up to date. Posts BMT division announcements on the PVCC systems to be broadcast throughout the college. Manages bulletin boards. In addition, also posts faculty awards and achievements on the internal PVCC eNews publication. Prepares adjunct faculty hiring paperwork and contracts for submission to Division Dean, Vice President, and the Office of Human Resources. Orders supplies and equipment for division office needed via the Ariba electronic ordering system (eVa). Complies with the rules and regulations of the State Procurement Manual and the college purchasing office. Works with the Division Dean to assist with issues concerning all instructional programs. Serves as division liaison with college IT for the student information system (SIS), webpage and to Building and Grounds for building maintenance issues. Benefits include: Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia Generous leave benefits Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Relevant experience in a related field or a blend of education and practical experience Excellent/accurate keyboard skills Word processing, spreadsheet, and other software document preparation computer skills Copying/duplicating skills Excellent organizational skills Ability to work on multiple projects simultaneously. Ability to take direction from multiple individuals Ability to prioritize work assignments Excellent customer service skills Ability to work well with others in a training capacity Additional Considerations Further education in a relevant discipline Community college experience or experience in the Virginia Community College System (VCCS) Experience with Chrome River, eVA and PeopleSoft Operation of a State Vehicle No Supervises Employees No Required Travel minimal Posting Detail Information Posting Number CLS_3422P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/19/2024 Job Close Date 01/04/2025 Open Until Filled Agency Website pvcc.edu Contact Name Human Resources Email humanresourcespvcc.edu Phone Number 4349616567 Special Instructions to Applicants Application Package must include- Online Application Resume Cover letter Names, addresses, email and telephone numbers of three (3) professional references In order to better serve our customers, PVCC will only accept online applications. PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax. Cover letters, resume/curriculum vitae, and unofficial transcripts (if required) must be attached electronically to the online application. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors. ADA Statement The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting https://jobs.vccs.edu/postings/79350 Supplemental Questions Required fields are indicated with an asterisk (). Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents AHP Letter Unofficial Transcripts