Smithsonian Institution
Special Events Coordinator (IS-1001-11)
Smithsonian Institution, Washington, District of Columbia, us, 20022
Special Events Coordinator (IS-1001-11)
Application Deadline:
19 December 2024 Department:
National Portrait Gallery Employment Type:
Full Time Location:
Washington, DC Reporting To:
Special Events Manager Compensation:
$82,764 - $107,590 / year
Description
OPEN DATE:
December 5, 2024 CLOSING DATE:
December 19, 2024 POSITION TYPE:
Trust Fund APPOINTMENT TYPE:
Temporary Not to Exceed Two (2) Years SCHEDULE:
Full Time DUTY LOCATION:
Washington, DC Position sensitivity and risk:
Non-sensitive (NS)/Low Risk
DUTIES AND RESPONSIBILITIES
The Smithsonian’s National Portrait Gallery (NPG) seeks an enthusiastic and detail-focused Special Events Coordinator to provide support to the Advancement team and assist and coordinate all aspects of NPG special events including: Provides coordination and planning for corporate and other revenue-generating events for the NPG. Prepares event agreements for the supervisor's review, present them to clients, and obtains signature approvals. Books venue spaces, conducts walk-throughs and meetings with hosts or their representative, building managers, caterers and other support staff as required. Assists with planning large-scale events including the Portrait of a Nation Gala. The Gala is the NPG’s signature fundraising event, attracting high profile attendees and honorees. Drafts invitations, programs, and other related printed materials for special events. Responsible for management of allocated special events budgets and expenditures.
QUALIFICATION REQUIREMENTS
Experience required for this position is as follows: Knowledge of and experience in the planning, managing, and leading of special museum events, as well as analytical and evaluative methods in organizing and managing numerous events and diverse projects related to the museum’s mission. Knowledge of communications development and delivery to strategically develop and advise on special event messaging, ensuring integration of client, museum, and target audience needs. Knowledge of the organizational structure and protocol policies of the U.S. Government, foreign nations, and private enterprise to ensure proper protocol for ceremonies, planning events, receiving lines, luncheon and inner seating arrangements within a museum setting. Knowledge of the management of project’s design in order to manage and oversee special event budgets and operational costs, to ensure allocated funding and expenditures are in accordance with museum policies, and to ensure timely and accurate payment and reimbursement to clients and/or vendors. Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package. Any false statement in your application may result in rejection of your application and may also result in termination after employment begins. The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery." Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. Relocation expenses are not paid. Commitment to Diversity, Equity, and Inclusion The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact
OHRTrustBranch@si.edu . Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s
Accommodation Procedures . The Smithsonian Institution is an
Equal Opportunity Employer . We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs.
#J-18808-Ljbffr
Application Deadline:
19 December 2024 Department:
National Portrait Gallery Employment Type:
Full Time Location:
Washington, DC Reporting To:
Special Events Manager Compensation:
$82,764 - $107,590 / year
Description
OPEN DATE:
December 5, 2024 CLOSING DATE:
December 19, 2024 POSITION TYPE:
Trust Fund APPOINTMENT TYPE:
Temporary Not to Exceed Two (2) Years SCHEDULE:
Full Time DUTY LOCATION:
Washington, DC Position sensitivity and risk:
Non-sensitive (NS)/Low Risk
DUTIES AND RESPONSIBILITIES
The Smithsonian’s National Portrait Gallery (NPG) seeks an enthusiastic and detail-focused Special Events Coordinator to provide support to the Advancement team and assist and coordinate all aspects of NPG special events including: Provides coordination and planning for corporate and other revenue-generating events for the NPG. Prepares event agreements for the supervisor's review, present them to clients, and obtains signature approvals. Books venue spaces, conducts walk-throughs and meetings with hosts or their representative, building managers, caterers and other support staff as required. Assists with planning large-scale events including the Portrait of a Nation Gala. The Gala is the NPG’s signature fundraising event, attracting high profile attendees and honorees. Drafts invitations, programs, and other related printed materials for special events. Responsible for management of allocated special events budgets and expenditures.
QUALIFICATION REQUIREMENTS
Experience required for this position is as follows: Knowledge of and experience in the planning, managing, and leading of special museum events, as well as analytical and evaluative methods in organizing and managing numerous events and diverse projects related to the museum’s mission. Knowledge of communications development and delivery to strategically develop and advise on special event messaging, ensuring integration of client, museum, and target audience needs. Knowledge of the organizational structure and protocol policies of the U.S. Government, foreign nations, and private enterprise to ensure proper protocol for ceremonies, planning events, receiving lines, luncheon and inner seating arrangements within a museum setting. Knowledge of the management of project’s design in order to manage and oversee special event budgets and operational costs, to ensure allocated funding and expenditures are in accordance with museum policies, and to ensure timely and accurate payment and reimbursement to clients and/or vendors. Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package. Any false statement in your application may result in rejection of your application and may also result in termination after employment begins. The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery." Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager. Relocation expenses are not paid. Commitment to Diversity, Equity, and Inclusion The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact
OHRTrustBranch@si.edu . Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s
Accommodation Procedures . The Smithsonian Institution is an
Equal Opportunity Employer . We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs.
#J-18808-Ljbffr