University of California - San Diego Medical Centers
Sr. Business/Administrative Mgr/Officer - Hybrid - 133428
University of California - San Diego Medical Centers, San Diego, California, United States, 92189
UCSD Layoff from Career Appointment : Apply by 12/06/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 12/17/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote.
DESCRIPTION
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees. The HIV Neurobehavioral Research Program (HNRP) - Center for Medicinal Cannabis Research (CMCR) is housed within the Department of Psychiatry and serves as the umbrella organization that provides broad scientific and programmatic leadership for multi-disciplinary research programs related to the neurologic, neurocognitive, and psychiatric impact of HIV/AIDS and medicinal cannabis. Under direction, the incumbent will work as the Sr. Business/Administrative Officer of the HNRP-CMCR which coordinates 6 major projects of research and more than 40 affiliated research projects within the Department of Psychiatry. Responsibilities include managing, planning, directing, advising and administering the comprehensive and complex fiscal and administrative operations of HNRP-CMCR. The incumbent will actively collaborate with the HNRP-CMCR's Program Director and faculty in the development of long-range plans for fulfillment of the division's educational, research and service mission. Responsibilities: Independently anticipate potential problems in all areas affecting the administrative operations of the division. Exercise substantial innovation in solving or in proposing a variety of solutions to these problems. Formulate, propose and implement business and management goals, policies and procedures to meet Health Sciences (HS), Department, HNRP-CMCR and Faculty objectives. Plan strategically to ensure that both short- and long-term goals are being met. Provide analysis for highly complex budgetary funding, financial and resource projects. Ensure departmental access to all necessary computerized information systems, such as the campus UCPATH, ORACLE, and CONCUR systems. Advise Faculty and supervisory staff regarding hiring, evaluations and resolution of disciplinary problems. Perform continuous analysis of long- and short-term space usage. Assist with other project and miscellaneous tasks as required. MINIMUM QUALIFICATIONS
Nine years of related experience, education/training, OR a Bachelor's degree in related area plus five years of related experience/training. Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Advanced knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Advanced ability to interact with diverse groups of people, within and without the department. Proven ability to work in an environment with changing priorities and frequent interruptions. Advanced demonstrated supervisory skills. Proven ability to anticipate problems in work assignment areas and identify appropriate solutions. Advanced managerial skills including conceptual ability, data analysis, data gathering, decision making, problem solving. Thorough knowledge and ability to oversee research programs and contracts and grants activity for department. SPECIAL CONDITIONS
Employment is subject to a criminal background check. Must be able to work overtime in the evenings or weekends as needed. Must be able to work in the HIV clinical research settings. Pay Transparency Act Annual Full Pay Range: $85,400 - $156,800 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $40.90 - $75.10
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UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees. The HIV Neurobehavioral Research Program (HNRP) - Center for Medicinal Cannabis Research (CMCR) is housed within the Department of Psychiatry and serves as the umbrella organization that provides broad scientific and programmatic leadership for multi-disciplinary research programs related to the neurologic, neurocognitive, and psychiatric impact of HIV/AIDS and medicinal cannabis. Under direction, the incumbent will work as the Sr. Business/Administrative Officer of the HNRP-CMCR which coordinates 6 major projects of research and more than 40 affiliated research projects within the Department of Psychiatry. Responsibilities include managing, planning, directing, advising and administering the comprehensive and complex fiscal and administrative operations of HNRP-CMCR. The incumbent will actively collaborate with the HNRP-CMCR's Program Director and faculty in the development of long-range plans for fulfillment of the division's educational, research and service mission. Responsibilities: Independently anticipate potential problems in all areas affecting the administrative operations of the division. Exercise substantial innovation in solving or in proposing a variety of solutions to these problems. Formulate, propose and implement business and management goals, policies and procedures to meet Health Sciences (HS), Department, HNRP-CMCR and Faculty objectives. Plan strategically to ensure that both short- and long-term goals are being met. Provide analysis for highly complex budgetary funding, financial and resource projects. Ensure departmental access to all necessary computerized information systems, such as the campus UCPATH, ORACLE, and CONCUR systems. Advise Faculty and supervisory staff regarding hiring, evaluations and resolution of disciplinary problems. Perform continuous analysis of long- and short-term space usage. Assist with other project and miscellaneous tasks as required. MINIMUM QUALIFICATIONS
Nine years of related experience, education/training, OR a Bachelor's degree in related area plus five years of related experience/training. Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Advanced knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Advanced ability to interact with diverse groups of people, within and without the department. Proven ability to work in an environment with changing priorities and frequent interruptions. Advanced demonstrated supervisory skills. Proven ability to anticipate problems in work assignment areas and identify appropriate solutions. Advanced managerial skills including conceptual ability, data analysis, data gathering, decision making, problem solving. Thorough knowledge and ability to oversee research programs and contracts and grants activity for department. SPECIAL CONDITIONS
Employment is subject to a criminal background check. Must be able to work overtime in the evenings or weekends as needed. Must be able to work in the HIV clinical research settings. Pay Transparency Act Annual Full Pay Range: $85,400 - $156,800 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $40.90 - $75.10
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