Administrative Assistant 1 (NY HELPS) - 46277

Duties Description The Administratrative Assistant 1 will assist the Director and Assistant Director of the Bureau of Adult Special Populations and team staff with the day to day operations and administrative functions of the bureau. They will manage calendars including scheduling meetings and communicating with internal and exteranal staff to coordinate, The incumbent will review correspondence and other documents and correct grammatical or formatting errors. They will also: receive and transfer calls; receive and respond to or forward e-mails; assist the team with meeting preparations; assist with travel arrangements and related record-keeping; and will respond to staff and stakeholders directly using provided guidance or escalate the matter to other staff in the bureau. Minimum Qualifications NY HELPS Non-Competitive Minimum Qualifications: Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1. OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1. Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS Department of Health employee with one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. A passing score on a typing test is required before a job offer to this title can be approved. Preferred Qualifications: • Demonstrated experience working in an administrative roll; • Demonstrated experience working with Microsoft Office applications, including Outlook, Word and Excel; • Familiarity with HIPAA and privacy regulations; and • Strong written, verbal, and interpersonal skills. Preferred Qualifications: The candidate should have a passion for the mission of the bureau which is to support the health, quality of life, and independence of individuals with complex health and social needs. The candidate should be highly organized and motivated to keep others organized. The candidate should possess excellent written and verbal communication skills and pay attention to details. The candidate should be able to multitask and deliver on tight timeframes; have the ability to work collaboratively with co-workers and be self-motivated. Proficient in Microsoft Office Suite and ability to learn new systems and applications. Preferred candidates will have experience in a healthcare field and will have administrative experience. Additional Comments This position is part of the NYS HELPS program. No examination is required. This position may require travel throughout New York State including overnights to areas not served by public transportation. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: • Holiday & Paid Time Off • Public Service Loan Forgiveness (PSLF) • Pension from New York State Employees' Retirement System • Shift & Geographic pay differentials • Affordable Health Care options • Family dental and vision benefits at no additional cost • NYS Deferred Compensation plan • Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds • And many more For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Management Group, WDW/AA1/46277 Telephone 518-486-1812 Fax 518-473-3395 Email Address resumehealth.ny.gov Address Street Room 2217, Corning Tower Building, Empire State Plaza City Albany State NY Zip Code 12237 Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resumehealth.ny.gov, with Reference WDW/AA1/46277 included in the subject line or by mail to Human Resources Management Group, WDW/AA1/46277, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.