LHH Recruitment Solutions is hiring: Accounts Payable Administrative Assistant i

Job Title: Accounts Payable (AP) Administrative Assistant

Location: Rancho Cucamonga, CA (Hybrid 3 days onsite)

Employment Type: Direct Hire

Pay Range: $20-23/hour

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Job Description

Overview:

We are seeking a motivated and detail-oriented Accounts Payable (AP) Administrative Assistant to join our team in Rancho Cucamonga. The industry is non-profit. This direct hire position offers an excellent opportunity for an organized professional to contribute to our finance team while ensuring accurate and timely processing of accounts payable transactions.

Key Responsibilities:

• Process Invoices and Payments: Accurately review, code, and process vendor invoices and employee expense reports. Ensure timely and accurate payment processing in accordance with company policies and procedures.

• Maintain Records: Manage and maintain accounts payable records, including invoice documentation, payment schedules, and vendor contracts. Ensure records are complete, accurate, and up-to-date.

• Vendor Relations: Communicate with vendors to resolve discrepancies, address inquiries, and maintain positive working relationships. Handle routine correspondence and inquiries related to accounts payable.

• Reconcile Accounts: Reconcile accounts payable transactions and statements to ensure accuracy and resolve any discrepancies. Prepare and review account reconciliations and reports.

• Prepare Reports: Generate and assist with financial reports, summaries, and analyses as required. Support month-end and year-end closing processes.

• Assist with Audits: Provide support during internal and external audits by preparing documentation and answering inquiries related to accounts payable processes.

• Administrative Support: Perform general administrative tasks such as filing, data entry, and office organization. Provide support to the finance team as needed.

Qualifications:

• Education: High school diploma or equivalent required. Associate’s degree in Accounting, Finance, or a related field is preferred.

• Experience: Minimum of 1 year of experience in accounts payable or a similar administrative role. Experience with accounting software and Microsoft Office Suite is essential.

• Skills: Strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. Proficiency in data entry, invoice processing, and financial record-keeping.

• Communication: Excellent verbal and written communication skills. Ability to interact professionally with vendors, employees, and management.

• Problem-Solving: Strong analytical and problem-solving abilities. Capable of identifying issues and implementing effective solutions.

Pay Details: $20.00 to $23.00 per hour

Search managed by: Allison Lau

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance