Virginia Jobs
Business Coordinator Wage
Virginia Jobs, Richmond, Virginia, United States, 23214
Title:
Business Coordinator Wage
State Role Title:
Gen Admin Supv I/Coord I
Hiring Range:
$28.10 - $45.67
Pay Band:
4
Agency:
VA Dept of Transportation
Location: Dept of Transportation
Agency Website: jobs.virginia.gov
Recruitment Type:
General Public - G
Job Duties
The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year (5/1 - 4/30). This position does not include health insurance, retirement or paid leave benefits.
What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.
The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Business CoordinatorWage in our Human Resources Division. This position will coordinate a variety of business functions for Human Resources, provide guidance to administrative or business staff, provide administrative support services and ensure activities are prioritized based on organizational need. Also, this position will track projects and develop reports for Human Resources. This position is located in Richmond, Virginia.
This position's specific responsibilities and duties will include, but are not limited to:
Budgeting Assist in developing assigned budget. Supply projected costs, monitor expenditures, and prepare financial status reports.
Contract Administration Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.
Business and Administrative Support Provide administrative support services to assigned program area.
Special Assignments Assume responsibility for special projects and assignments.
Accounting Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents, and perform data reconciliations.
Reporting Research and compile data and prepare reports or presentations for a variety of programs or projects.
Procurement Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
Records Management Organize and maintain records for assigned program area per established retention schedules and policies.
VDOT employees serve the citizens of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.
We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.
Minimum Qualifications
Knowledge of Financial management and budgeting computer programs.
Skill in collecting and analyzing data and preparing reports or presentations
Knowledge of budget development and monitoring.
Ability to interpret laws, regulations, policies, and procedures.
Skill in Word, Excel, and Access.
Knowledge of Generally Accepted Accounting Principles (GAAP), accounting policies, practices, and procedures.
Additional Considerations
Experience using the Commonwealth's Cardinal system.
A combination of training, experience, or education in Business, Accounting, or related field desired.
Experience in handling reception duties, coordinating administrative tasks, and serving as the first point of contact to ensure efficient office operations and positive visitor experiences. Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Additional positions may be filled from this recruitment within 90 days.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
Contact Information
Name: Logan Sanchez
Phone: (804) 807-3482
Email: logan.sanchez@vdot.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note :
Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Business Coordinator Wage
State Role Title:
Gen Admin Supv I/Coord I
Hiring Range:
$28.10 - $45.67
Pay Band:
4
Agency:
VA Dept of Transportation
Location: Dept of Transportation
Agency Website: jobs.virginia.gov
Recruitment Type:
General Public - G
Job Duties
The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year (5/1 - 4/30). This position does not include health insurance, retirement or paid leave benefits.
What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.
The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Business CoordinatorWage in our Human Resources Division. This position will coordinate a variety of business functions for Human Resources, provide guidance to administrative or business staff, provide administrative support services and ensure activities are prioritized based on organizational need. Also, this position will track projects and develop reports for Human Resources. This position is located in Richmond, Virginia.
This position's specific responsibilities and duties will include, but are not limited to:
Budgeting Assist in developing assigned budget. Supply projected costs, monitor expenditures, and prepare financial status reports.
Contract Administration Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.
Business and Administrative Support Provide administrative support services to assigned program area.
Special Assignments Assume responsibility for special projects and assignments.
Accounting Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents, and perform data reconciliations.
Reporting Research and compile data and prepare reports or presentations for a variety of programs or projects.
Procurement Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
Records Management Organize and maintain records for assigned program area per established retention schedules and policies.
VDOT employees serve the citizens of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.
We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.
Minimum Qualifications
Knowledge of Financial management and budgeting computer programs.
Skill in collecting and analyzing data and preparing reports or presentations
Knowledge of budget development and monitoring.
Ability to interpret laws, regulations, policies, and procedures.
Skill in Word, Excel, and Access.
Knowledge of Generally Accepted Accounting Principles (GAAP), accounting policies, practices, and procedures.
Additional Considerations
Experience using the Commonwealth's Cardinal system.
A combination of training, experience, or education in Business, Accounting, or related field desired.
Experience in handling reception duties, coordinating administrative tasks, and serving as the first point of contact to ensure efficient office operations and positive visitor experiences. Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Additional positions may be filled from this recruitment within 90 days.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
Contact Information
Name: Logan Sanchez
Phone: (804) 807-3482
Email: logan.sanchez@vdot.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note :
Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.