Boston Hire
Executive Assistant Job at Boston Hire in Boston
Boston Hire, Boston, MA, US
Job Description
Job Description
Our client, a biotech firm in Boston, is hiring an Executive Assistant to support their CFO and COO. This dynamic role requires a proactive and detail-oriented professional who thrives in a fast-paced environment! You’ll play a pivotal role in enabling senior leadership to achieve strategic goals by providing high-level administrative support, ensuring operational efficiency, and maintaining confidentiality.
Key Responsibilities
- Manage and prioritize complex schedules for the CFO and COO, coordinating meetings, calls, and travel arrangements.
- Prepare agendas, compile relevant materials, take detailed minutes, and track follow-up action items.
- Plan and book domestic and international travel, including accommodations, transportation, and itineraries.
- Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Assist in tracking projects and deliverables, ensuring deadlines are met and objectives are achieved.
- Process and reconcile expense reports, maintain budgets, and support financial administrative tasks.
- Plan and coordinate small company events, such as team building outings and conferences,
Qualifications
- 2+ years of executive support experience, preferably within biotech, pharma, or a similar fast-paced industry.
- Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, including the ability to draft professional correspondence.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
- High level of discretion and professionalism in handling confidential information.
- Proactive and resourceful problem-solver with a keen attention to detail.
- Bachelor’s degree or equivalent experience preferred.