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Boston Hire

Executive Assistant Job at Boston Hire in Boston

Boston Hire, Boston, MA, US


Job Description

Job Description

Our client, a biotech firm in Boston, is hiring an Executive Assistant to support their CFO and COO. This dynamic role requires a proactive and detail-oriented professional who thrives in a fast-paced environment! You’ll play a pivotal role in enabling senior leadership to achieve strategic goals by providing high-level administrative support, ensuring operational efficiency, and maintaining confidentiality.

Key Responsibilities

  • Manage and prioritize complex schedules for the CFO and COO, coordinating meetings, calls, and travel arrangements.
  • Prepare agendas, compile relevant materials, take detailed minutes, and track follow-up action items.
  • Plan and book domestic and international travel, including accommodations, transportation, and itineraries.
  • Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
  • Assist in tracking projects and deliverables, ensuring deadlines are met and objectives are achieved.
  • Process and reconcile expense reports, maintain budgets, and support financial administrative tasks.
  • Plan and coordinate small company events, such as team building outings and conferences,

Qualifications

  • 2+ years of executive support experience, preferably within biotech, pharma, or a similar fast-paced industry.
  • Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, including the ability to draft professional correspondence.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
  • High level of discretion and professionalism in handling confidential information.
  • Proactive and resourceful problem-solver with a keen attention to detail.
  • Bachelor’s degree or equivalent experience preferred.