AEG
Executive Assistant - Sporting
AEG, Fayetteville, Georgia, United States, 30215
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U.S. Soccer Overview
We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and serve our athletes and fans. We seek motivated, passionate, skilled people who can think, create and work on a team.
U.S. Soccer is a growing company that looks for team members to grow with it. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture and an atmosphere for professional development.
The Federation's core principles set organization-wide standards to identify and foster our culture and inform how we interact and hold each other accountable. These principles guide U.S. Soccer: We Win Together. We Aim High. We Champion Diversity, Equity & Inclusion.
To be successful as a USSF employee, it is critical to demonstrate and live up to these principles every day and with every interaction with peers, stakeholders, and partners. The Federation's core values are the individual attributes and characteristics that staff embody to uphold the organization's principles and succeed. These values guide our employees: Integrity. Commitment. Teamwork. Respect.
Position Description
The Sporting Executive Assistant (EA) plays a critical role in ensuring seamless administrative operations for the Sporting Director and provides support to the Sporting Leadership Team. Reporting directly to VP of Sporting Operations, the Sporting EA is responsible for managing schedules, communications, and projects, and acting as a key liaison between the Sporting Director and both internal and external stakeholders.
Primary Responsibilities Calendar & Travel Management:
Manage the Sporting Director's calendar with a proactive approach, handling travel arrangements and resolving scheduling conflicts to maximize the Director's time efficiently. Communication Management:
Draft, review, and edit correspondence for the Sporting Director, ensuring clarity and tone align with the organization's standards. Act as the first point of contact for incoming communications and prepare communications to the Sporting Leadership and staff. Presentation & Meeting Support:
Assist in creating visually compelling presentation materials and templates. Provide support during meetings by note-taking and ensuring action items are tracked for both the Sporting Director and the Sporting Leadership Team. Liaise with Strategy department to update presentations and data. Project Management & Research:
Provide assistance on special projects, including conducting research, analysis, and progress tracking to meet deadlines and deliverables effectively. File & Data Organization:
Maintain, update, and organize the Sporting Director's files and documentation, ensuring quick access and up-to-date records. Liaison & Relationship Management:
Serve as the primary liaison between the Sporting Director and various internal teams as well as external stakeholders, ensuring smooth and efficient communication. Event Coordination:
Plan, organize, and manage logistics for events and meetings attended by the Sporting Director, such as Sporting Leadership off-site sessions and U.S. Way events. Travel & Expense Management for Direct Reports:
Manage approvals (Concur, Paylocity, etc.) travel, vacation requests, on behalf of Sporting Director. Review and submit expenses for the Sporting Director. Submit internal forms to finance and HR and ensuring compliance with organizational policies. Additional Leadership Support:
Provide travel and presentation support to other Sporting Leadership members as needed to ensure the team operates effectively. Confidentiality & Discretion:
Handle all sensitive and confidential information with the utmost discretion, maintaining a high level of professionalism. Requirements
Minimum Qualifications
Bachelor's degree or equivalent experience. 3+ years as an executive assistant or similar role, preferably supporting C-level executives. Strong organizational, communication, and problem-solving skills. Proficiency in Microsoft Office Suite; Asana and Salesforce experience a plus. Ability to work independently and in a team in a fast-paced environment. Experience in sports or related fields is a plus.
U.S Soccer is an equal opportunity employer that is committed to diversity, equity and inclusion, and prohibits discrimination and harassment of any kind on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status, political belief, or any other characteristic protected under the law. This policy applies to all our employment practices within our organization.
We strongly encourage women, people of color, LGBTQIA, veterans, parents, and persons with disabilities to apply.
U.S. Soccer Overview
We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and serve our athletes and fans. We seek motivated, passionate, skilled people who can think, create and work on a team.
U.S. Soccer is a growing company that looks for team members to grow with it. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture and an atmosphere for professional development.
The Federation's core principles set organization-wide standards to identify and foster our culture and inform how we interact and hold each other accountable. These principles guide U.S. Soccer: We Win Together. We Aim High. We Champion Diversity, Equity & Inclusion.
To be successful as a USSF employee, it is critical to demonstrate and live up to these principles every day and with every interaction with peers, stakeholders, and partners. The Federation's core values are the individual attributes and characteristics that staff embody to uphold the organization's principles and succeed. These values guide our employees: Integrity. Commitment. Teamwork. Respect.
Position Description
The Sporting Executive Assistant (EA) plays a critical role in ensuring seamless administrative operations for the Sporting Director and provides support to the Sporting Leadership Team. Reporting directly to VP of Sporting Operations, the Sporting EA is responsible for managing schedules, communications, and projects, and acting as a key liaison between the Sporting Director and both internal and external stakeholders.
Primary Responsibilities Calendar & Travel Management:
Manage the Sporting Director's calendar with a proactive approach, handling travel arrangements and resolving scheduling conflicts to maximize the Director's time efficiently. Communication Management:
Draft, review, and edit correspondence for the Sporting Director, ensuring clarity and tone align with the organization's standards. Act as the first point of contact for incoming communications and prepare communications to the Sporting Leadership and staff. Presentation & Meeting Support:
Assist in creating visually compelling presentation materials and templates. Provide support during meetings by note-taking and ensuring action items are tracked for both the Sporting Director and the Sporting Leadership Team. Liaise with Strategy department to update presentations and data. Project Management & Research:
Provide assistance on special projects, including conducting research, analysis, and progress tracking to meet deadlines and deliverables effectively. File & Data Organization:
Maintain, update, and organize the Sporting Director's files and documentation, ensuring quick access and up-to-date records. Liaison & Relationship Management:
Serve as the primary liaison between the Sporting Director and various internal teams as well as external stakeholders, ensuring smooth and efficient communication. Event Coordination:
Plan, organize, and manage logistics for events and meetings attended by the Sporting Director, such as Sporting Leadership off-site sessions and U.S. Way events. Travel & Expense Management for Direct Reports:
Manage approvals (Concur, Paylocity, etc.) travel, vacation requests, on behalf of Sporting Director. Review and submit expenses for the Sporting Director. Submit internal forms to finance and HR and ensuring compliance with organizational policies. Additional Leadership Support:
Provide travel and presentation support to other Sporting Leadership members as needed to ensure the team operates effectively. Confidentiality & Discretion:
Handle all sensitive and confidential information with the utmost discretion, maintaining a high level of professionalism. Requirements
Minimum Qualifications
Bachelor's degree or equivalent experience. 3+ years as an executive assistant or similar role, preferably supporting C-level executives. Strong organizational, communication, and problem-solving skills. Proficiency in Microsoft Office Suite; Asana and Salesforce experience a plus. Ability to work independently and in a team in a fast-paced environment. Experience in sports or related fields is a plus.
U.S Soccer is an equal opportunity employer that is committed to diversity, equity and inclusion, and prohibits discrimination and harassment of any kind on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status, political belief, or any other characteristic protected under the law. This policy applies to all our employment practices within our organization.
We strongly encourage women, people of color, LGBTQIA, veterans, parents, and persons with disabilities to apply.