City of Tacoma, WA
Office Manager
City of Tacoma, WA, Tacoma, WA, United States
Salary: $74,734.40 - $105,206.40 Annually
Location : Tacoma, WA
Job Type: Non-Classified
Job Number: A0100-24A
Department: Water
Opening Date: 12/10/2024
Closing Date: 12/23/2024 5:00 PM Pacific
Position Description
Tacoma Water is recruiting for an Office Manager to support the Water Superintendent, Deputy Superintendent, and Senior Leadership Team. As the Office Manager, you will lead Tacoma Water's administrative professionals and work closely with the senior leadership team to make sure we are in line to meet our strategic objectives and division goals, resulting in our mission of delivering clean, reliable water essential to quality of life.
Responsibilities include:
Qualifications
Minimum Education*
High School Diploma or GED/Associate's Degree
Minimum Experience*
6 years including 2 years of prior advanced journey or lead experience
*Equivalency: 1 year of experience = 1 year of education
Desired Qualifications
Experience providing support to a senior or executive leader
Selection Process & Supplemental Information
City of Tacoma Commitment to Diversity and InclusionTacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.
ApplyInterested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.
Applications will be reviewed as they are received for interview consideration.
Reference checks will be conducted on final candidates and appointment is subject to passing a background check.
Communication from the City of Tacoma:We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.
If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400 before 4pm on the closing date of this posting.
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
01
Responses to supplemental questions must be original content created by the applicant using their own words. The use of online tools or resources to create responses, such as Artificial Intelligence (ChatGPT, etc.), Google, Bing, etc., or plagiarism in any form, is considered cheating and falsification of the application.I understand that any form of cheating or falsification will disqualify my application for further consideration.
02
Do you have an equivalent combination to a high School Diploma or GED AND 6 years of experience including 2 years of prior advanced journey or lead experience? (Please note education and experience can be substituted on a year for year basis)
03
How do you establish relationships with key personnel both internal and external?
04
What experience do you have in managing complex calendars and scheduling meetings?
05
One of the City's Principles that guides us is Equity. Describe what equity means to you and describe any experience you have working with diverse groups of people.
06
Please tell us how you learned about this job opening.
07
Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.
Required Question
Location : Tacoma, WA
Job Type: Non-Classified
Job Number: A0100-24A
Department: Water
Opening Date: 12/10/2024
Closing Date: 12/23/2024 5:00 PM Pacific
Position Description
Tacoma Water is recruiting for an Office Manager to support the Water Superintendent, Deputy Superintendent, and Senior Leadership Team. As the Office Manager, you will lead Tacoma Water's administrative professionals and work closely with the senior leadership team to make sure we are in line to meet our strategic objectives and division goals, resulting in our mission of delivering clean, reliable water essential to quality of life.
Responsibilities include:
- Receive and screen communications including calls, correspondence, and email requests and aid using independent judgment to determine those that require priority attention; prioritize, channel, and facilitate communications as needed
- Compose, create, and prepare routine correspondence, memoranda, and statistical reports for signatures
- Type, format, edit, and proofread materials containing confidential and/or sensitive information such as proposals, contracts, grievances, appeal hearing notices, disciplinary actions, and personnel actions
- Interface with internal and external contacts to respond to questions, requests, or concerns by staff or the public and assist with Public Disclosure Requests
- Manage complex calendars, activities and events utilizing independent judgment for prioritization and flexibility to accommodate calendars that frequently change
- Track the Tacoma Public Utilities Board and the City Council and Committee Agenda's and documentation requirements, facilitating Tacoma Water documentation as well as preparing Tacoma Water staff for these meetings
- Lead the clerical/administrative staff throughout Tacoma Water, establishing work quality standards, workflow reliability and performance benchmarks for the group
- Prepare contracts and make purchases to support office functions; process invoices, payments and create purchase orders and entries in Ariba for contracts
- Draft and maintain the administration budget with the assistance of the Water Deputy Superintendent; receive, compile budget information, and review for accuracy
- Assist, as needed, with the administration of the Tacoma Water employee appreciation program (TAP)
Qualifications
Minimum Education*
High School Diploma or GED/Associate's Degree
Minimum Experience*
6 years including 2 years of prior advanced journey or lead experience
*Equivalency: 1 year of experience = 1 year of education
Desired Qualifications
Experience providing support to a senior or executive leader
Selection Process & Supplemental Information
City of Tacoma Commitment to Diversity and InclusionTacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.
ApplyInterested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.
Applications will be reviewed as they are received for interview consideration.
Reference checks will be conducted on final candidates and appointment is subject to passing a background check.
Communication from the City of Tacoma:We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.
If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400 before 4pm on the closing date of this posting.
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
01
Responses to supplemental questions must be original content created by the applicant using their own words. The use of online tools or resources to create responses, such as Artificial Intelligence (ChatGPT, etc.), Google, Bing, etc., or plagiarism in any form, is considered cheating and falsification of the application.I understand that any form of cheating or falsification will disqualify my application for further consideration.
- Yes
- No
02
Do you have an equivalent combination to a high School Diploma or GED AND 6 years of experience including 2 years of prior advanced journey or lead experience? (Please note education and experience can be substituted on a year for year basis)
- Yes
- No
03
How do you establish relationships with key personnel both internal and external?
04
What experience do you have in managing complex calendars and scheduling meetings?
05
One of the City's Principles that guides us is Equity. Describe what equity means to you and describe any experience you have working with diverse groups of people.
06
Please tell us how you learned about this job opening.
- Job Interest Card notification
- Professional organization
- Military organization
- City of Tacoma employee
- Online job board posting
- Word of mouth
- Indeed
- Careers in Government
- Government Jobs
- Outreach Event
- National Diversity Network
- African American Job Network
- Asian Job Network
- Disability Job Network
- Latino Job Network
- Retirement Job Network
- LGBT Job Network
- Veteran Job Network
07
Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.
Required Question