Administrative Specialist

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12/21/2024 (7:00 PM EST)

24-07634

Administrative Specialist

Pay Grade12

Salary

$49,533.60 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

445 Hwy 44E, Suite 209
Shepherdsville, KY 40165 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process.

For more information on the Department for Community Based Services, please visit our website at:https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerablepopulation. The Administrative Specialist will provide support to staff who determine eligibility in variouspublic assistance programs. The employee is expected to perform at the highest quality to ensure services tothe vulnerable citizens. Come work in a rewarding, past paced environment, where you assistant with providingsupport to both citizens and office staff. You will play a vital role in the success of the office.

Career growth is encouraged through training and mentoring. Benefits include health and life insurance,flexible work schedules, paid sick and vacation leave, and retirement benefits.

Responsibilities include but not limited to:

• Provides professional support of an administrative nature in developing, implementing and maintaining countyspecific procedures for day-to-day functioning.
• Greet and check in all visitors to the office.
• Scan and enter data in various department programs.
• Prepare and maintain files, logs, manuals, correspondence, reports, time and attendance, financialstatements, or related documents.
• Interpret regulations, policies, procedures and rules for staff and general public.
• Answers inquiries and provide information in person, by telephone or e-mail.
• Schedule meetings and prepare meeting minutes as required.
• Provide recommendations of office procedures, requisitioning equipment, supplies, and materials.
• Other duties as assigned.

Skills and Expectations include, but are not limited to:

• Strong verbal and written communication skills.
• Good time management and organizational skills.
• The ability to work well under pressure.
• Possess the ability to work independently and with limited supervision.
• A willingness to work as part of a team.

If you are interested in a challenging, yet rewarding opportunity, we would love to review your applicationfor an Administrative Specialist with DCBS. The position you are applying for has access to or use of federaltax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRSPublication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in theCabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check bythe Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION:Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Marian Brooks at Marian.Brooks@ky.gov or 502-543-0814.

An Equal Opportunity Employer M/F/D