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Commonwealth of Kentucky

Purchasing Agent I

Commonwealth of Kentucky, Frankfort, KY, United States

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12/22/2024 (7:00 PM EST)

24-07677

Purchasing Agent I

Pay Grade14

Salary

$3,394.14 - $5,091.30 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Education & Labor Cabinet | Office of the Secretary

Location

500 Mero Street
Frankfort, KY 40601 USA

Description

The Education and Labor Cabinet's mission is to educate, prepare and train Kentucky's current and futureworkforces. Our goal is to create and make continuous improvements to an education and workforce system thatprepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers theyneed to compete and create jobs in the Commonwealth.

The cabinet is seeking to fill a Purchasing Agent I position located within the Office of AdministrativeServices, Division of Fiscal Management, Procurement Branch.
Responsibilities include, but are not limited to, the following:

  • Establishes and monitors purchases for commodities and non-professional service in accordance withKRS45A.100 using the statewide accounting and procurement system (eMars). This includes but not limited toDelivery Orders, Purchase Orders and Strategic Procurement Requests.
  • Interpret rules, regulations, policies, and procedures for the staff as they relate to the division'swork; works closely with the requestor to define specifications to ensure that Education & Labor Cabinet (ELC)adheres to Finance Cabinet regulations, policies, and procedures.
  • Provides assistance and training to ELC agencies and vendors to ensure all necessary procurement policiesand procedures are followed along with all necessary documents obtained for requests, in accordance with KRS45A.100.
  • Creates requisitions (RQS) and request for quotes (RFQ), for complex non-professional services andcommodities that exceed the agency's small purchase authority. Interprets, implements, and enforces statepurchasing regulation. Evaluates vendor solicitation responses by reviewing, analyzing, and ranking againstother responses and makes the final award.
Skills and Expectations include, but are not limited to:
  • Excellent communication, problem-solving, and analytical skills
  • Works well in a flexible, fast-paced environment.
  • Ability to work within a team as well as independently
  • Excellent interpersonal skills
  • Previous eMARS experience is a plus.
The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States. ELC will only useE-Verify once you have accepted a job offer and completed the Form I-9.

This position will have access to confidential and sensitive information. The successful candidate will berequired to ensure the safeguarding and security of all confidential and sensitive information and will berequired to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes andrequirements pertaining to the safeguarding and security of confidential and sensitive information whileemployed and after employment ends.

For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.
Minimum Requirements

EDUCATION:Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:Four years of purchasing experience.

Substitute EDUCATION for EXPERIENCE:NONE

Substitute EXPERIENCE for EDUCATION:Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required college on a year-for-year basis. Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education. Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Melissa Weitzel at Melissa.Weitzel@ky.gov.

An Equal Opportunity Employer M/F/D