Agency FMLA/Leave Coordinator - Human Resources Specialist

​Agency: Department of Corrections Class Title: HUMAN RESOURCES SPECIALIST - 19693 Skill Option: None Bilingual Option: None Closing Date/Time: 11:59 pm, 12/30/2024 Salary: Anticipated Starting Salary is $6,339 a month. Full Range $6,339 - $9,595 a month. Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 2 Plan/BU: RC062 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Posting Identification Number 43517 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Public Safety Shared Services Center’s (PSSSC) Compliance and Control Unit is seeking to hire a Human Resource Specialist to serve as the lead worker and Family Medical Leave Act (FMLA) Coordinator. This position provides direction and guidance to Agency field staff regarding requirements of FMLA, Parental Leaves, and FMLA related leaves of absence. Responsibilities also include conducting statewide training, assigns and reviews work to the leave of absence coordinator; and advises immediate supervisor regarding performance of staff. The preferred candidate shall have experience administering FMLA, interpreting Collective Bargaining Contracts, Personnel Rules, policies and procedures relating to leaves of absence; American with Disabilities Act (ADA); and public training. We strongly encourage all qualified candidates to apply. Essential Functions Serves as the Public Safety Shared Services Center’s coordinator for the FMLA for assigned Public Safety Agencies. Provides on-site advice, training and guidance to employees and supervisors on the provision of FMLA. Serves as designated lead worker. Responds to sensitive and controversial inquires related to FMLA. Reviews Pregnancy Certification forms to ensure requirements of the Collective Bargaining Contracts and CMS Personnel Rules are met. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Specialized Skills Requires two (2) years of professional human resources experience working with the Family Medical Leave Act (FMLA). Requires two (2) years of professional working experience interpreting and applying the Illinois Personnel Code, Personnel Rules, and Collective Bargaining contracts. Requires one (1) year of experience utilizing Microsoft Word and Excel. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college. Requires two (2) years of professional human resources experience. Preferred Qualifications Prefers at least two (2) years of professional human resources experience working with the Family Medical Leave Act (FMLA). Prefers at least two (2) years of human resources experience with leaves of absence. Prefers at least one (1) year of experience interpreting and applying personnel rules, collective bargaining contracts, and personnel policies and procedures. Prefers at least one (1) year of experience working with the Americans with Disabilities Act (ADA). Prefers at least one (1) year of experience utilizing Adobe Pro, Microsoft Word, and Microsoft Excel, or similar software. Prefers at least one (1) year of experience with Public Act 98-1050, Pregnancy and Your Rights in the Workplace. Prefers at least one (1) year of conducting public training. Conditions of Employment Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: See Below: 8:30 am - 5:00 pm, Monday through Friday Work Location: IDOC-Public Safety Shared Services, 1301 Concordia Ct Springfield, IL 62702-5643 Agency Contact: Tara Owen, PSA Email: Tara.Owen2@illinois.gov Posting Group: Leadership & Management; Public Safety This position DOES contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As an IDOC employee, you are entitled to a robust benefits package that includes: · ​​​​​​​ Flexible Work Schedules in some program areas. (Flexible time and hybrid options) · Health, life, vision, and dental insurance · 12 weeks paid maternity/paternity leave · Pension Plan – vesting at 10 years for Tier II · Full 20‐year retirement awards free health insurance during retirement. · Deferred compensation and other pre‐tax benefits programs · Paid state holidays 13‐14 days annually · 3 Paid Personal Business Days annually · 12 Paid Sick Days annually (Sick days carry over from year to year) · 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment) · Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.) · Employee Assistance Program and/or mental health resources · For more information about our benefits please follow this link: For Benefit Information Click Here