Executive Assistant- Neuroscience COE Admin

Job Description - Executive Assistant- Neuroscience COE Admin (240002A2) Description The Executive Assistant performs a wide range of administrative and secretarial responsibilities to support the Vice President/Senior Vice President in a challenging and fast-paced work environment. Responsibilities include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, complex documents and reports. May oversee and guide the work of others. Qualifications Minimum Education Bachelor's Degree (Required) or Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e. one year of relevant work experience equals one year of required education). Minimum Work Experience 4 years of related administrative/clerical experience, preferably in a challenging and fast-paced environment (Required). Required Skills/Knowledge Familiarity with organizational and departmental structures, policies and practices; Strong oral and written communications skills necessary to interact diplomatically and tactfully with diverse groups of people; Ability to interact with all levels of internal and external customers with the highest level of professionalism in a fast-paced and confidential environment; Proficiency with MS Office and other computer applications as required; Ability to consider multiple variables to determine proper course of action; Exercise good judgment in handling sensitive and confidential information and situations. Functional Accountabilities Administrative and Secretarial

Responsible for scheduling appointments and arranging meetings, conferences, and travel. Ensure the executive’s knowledge of schedule 24 hours in advance. May create meeting agenda, sit in meetings, and take minutes. Organize and maintain files of the executive’s correspondence and records, following up on pending matters with limited direction and providing feedback in a timely manner. Facilitate and expedite workflow within the executive’s scope of oversight; initiate follow-up action as needed. Research information requests under some general guidance. Under the instruction of the executive, may compile data elements into reports as needed. May perform some Office Manager duties; may oversee and guide the workflow of lower-level staff; prioritize and coordinate project(s), and follow through on issues in a timely manner. Communications

Serve as a liaison to other executives, assistants, internal and external customers. Communicate and/or coordinate the executive’s instructions and desires with various individuals and/or departments/divisions. Furnish and obtain information from others as needed. Receive and screen calls, correspondence, and/or visitors for the executive; answer routine inquiries and furnish information to save the executive’s time. Office Technology

Prepare routine documents (e.g. letters and memos) using Word, Excel, or PowerPoint. May prepare complex documents requiring the integration of multiple office technology and software applications. Utilize various software and/or learn new computer applications to meet unique work needs and improve productivity. May serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures. Safety

Speak up when team members appear to exhibit unsafe behavior or performance. Continuously validate and verify information needed for decision making or documentation. Stop in the face of uncertainty and take time to resolve the situation. Demonstrate accurate, clear, and timely verbal and written communication. Actively promote safety for patients, families, visitors, and co-workers. Attend carefully to important details - practicing Stop, Think, Act, and Review in order to self-check behavior and performance. Organizational Accountabilities

May assist in the formulation of budget, business planning, and related planning functions. Help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis. May process invoices, reimbursements, and other payments. Organizational Commitment/Identification

Partner in the mission and uphold the core principles of the organization. Committed to diversity and recognizes the value of cultural ethnic differences. Demonstrate personal and professional integrity. Maintain confidentiality at all times. Customer Service

Anticipate and respond to customer needs; follow up until needs are met. Teamwork/Communication

Demonstrate collaborative and respectful behavior. Partner with all team members to achieve goals. Receptive to others’ ideas and opinions. Performance Improvement/Problem-solving

Contribute to a positive work environment. Demonstrate flexibility and willingness to change. Identify opportunities to improve clinical and administrative processes. Make appropriate decisions using sound judgment. Use resources efficiently. Search for less costly ways of doing things. Primary Location

District of Columbia-Washington Work Locations

CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010 Job

Non-Clinical Professional Organization

Ctr Neuroscience & Behav Med Position Status: R (Regular) - FT - Full-Time Shift: Day Work Schedule: M-F 40 Job Posting

Full-Time Salary Range

52728 - 87859.2

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