Administrative Assistant Job at Robert Half in Pittsburgh

We are seeking a highly organized and detail-oriented individual to provide part-time administrative support on an hourly contract basis. This position would be onsite in the South Side and part time hours, Monday, Wednesday and Thursday from 10AM - 4PM. (18-20 hours a week). The ideal candidate will be responsible for a range of general office duties, assisting our accounting department with data entry tasks, and supporting our real estate team with property management tasks. The role requires a proactive attitude, excellent communication skills, and the ability to handle multiple tasks efficiently. Pay: starting at $20 +

Key Responsibilities:

General Office Support:

Greet and direct visitors in a professional and friendly manner.

Manage incoming and outgoing mail and packages, ensuring timely distribution.

Maintain a clean and organized reception area to create a welcoming environment.

Prepare and distribute correspondence, reports, and other documents.

Maintain filing systems, both physical and digital, ensuring all records are up to date and easily accessible.

Order and manage office supplies, ensuring stock levels are maintained.

Operate office equipment, including copiers, printers, and scanners, ensuring they are in good working order.

Utilize office software, including Microsoft Office Suite (Word, Excel, PowerPoint), to create, edit, and manage documents.

Accounting Support:

Perform data entry of employee timesheets into the accounting system.

Accurately enter vendor information, ensuring proper records are maintained for future reference.

Real Estate Support:

Assist in the data entry of lease information, including lease terms, rental rates, and tenant details.

Track rent payments and ensure records are up to date.

Assist with property management tasks, including scheduling maintenance and inspections.

Maintain property records and files, ensuring accuracy and timely updates.

Qualifications:

Previous experience in administrative support or office management is preferred.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Basic knowledge of accounting principles and experience with data entry is an advantage.

Experience with property management or real estate tasks is a plus.

Strong attention to detail and ability to manage multiple tasks effectively.

Excellent communication and interpersonal skills.

Ability to work independently with minimal supervision.

• Proficiency in answering inbound calls, demonstrating exceptional communication skills and problem-solving abilities.
• Demonstrated experience in providing outstanding customer service, preferably in the IT consulting industry.
• Proficient in data entry tasks with a high level of accuracy and attention to detail.
• Ability to manage email correspondence with detail orientation and promptness, ensuring efficient communication channels.
• Experience in handling both inbound and outbound calls, showcasing excellent multitasking skills.
• Expertise in Microsoft Excel for data analysis, report generation and other administrative tasks.
• Proficiency in using Microsoft Outlook for managing emails, appointments, contacts and tasks.
• Skilled in creating detail oriented presentations using Microsoft PowerPoint.
• Proficient in drafting and editing documents using Microsoft Word.
• Ability to schedule appointments effectively, ensuring optimal time management and organization.