Robert Half is hiring: Administrative Assistant 4 in Stockton

We are offering a contract for a permanent position as an Administrative Assistant 4 in Stockton, California. This role primarily involves providing comprehensive administrative support, including managing information requests, conducting research, and performing various clerical tasks.

Responsibilities:

• Efficiently process customer credit applications
• Maintain accurate customer credit records
• Handle all incoming correspondence, including faxes and emails, and distribute them appropriately
• Prepare and organize documents, such as invoices, reports, memos, letters, financial statements, and other essential papers
• Maintain and update employee, client, and customer contract databases
• Assist in management audits and ensure compliance with company policies and procedures
• Oversee the organization and reservation of conference rooms
• Help in planning department lunches, meetings, events, and business travel
• Process Accounts Payable (AP) and Accounts Receivable (AR)
• Maintain regular contact with the maintenance staff to ensure the cleanliness and functionality of all property elements
• Responsible for maintaining day-to-day relationships with tenant contacts
• Assist with new vendor setup and ensure completed W-9s are obtained from all vendors
• Assist management with monthly reporting and budget preparation
• Ensure monthly readings from electric meters for tenants are taken by engineers.

• Exceptional customer service skills, with a focus on rapport-building, listening, and questioning skills

• Outstanding communication abilities, both verbal and written

• Proficiency in managing office functions and operations

• High proficiency in Microsoft Excel for data management and analysis

• Understanding of business operations, procedures, and policy

• Experience with accounts payable (AP), including compliance and invoice processing

• Aptitude for conducting research and handling materials

• Knowledge of budget processes and financial planning

• Proficient in Microsoft Word for creating and editing documents

• Ability to review documents and materials for accuracy and completeness

• Familiarity with database management and data entry

• Experience with accounts receivable (AR) and financial tracking

• Skilled in scheduling appointments, meetings, and events

• Proficiency in using Microsoft Outlook for email and calendar management

• Knowledge of insurance policies and procedures

• Familiarity with the time management software 'About Time'

• Experience in auditing and ensuring compliance with regulations

• Ability to manage relationships with vendors and negotiate contracts

• Experience with onboarding new employees and managing HR processes

• Skilled in writing and managing detail-oriented correspondence.

Please contact Robert Half at 209.513.9883 for immediate consideration.