Administrative Assistant Job at Rebuilding Together Tampa Bay in Tampa

Rebuilding Together Tampa Bay (RTTB)is a non-profit organization dedicated to providing critical home repairs at no cost to individuals in need across 20 counties spanning Tampa Bay, Southwest Florida, and Central Florida regions. Our mission is represented in our commitment to repairing homes, revitalizing communities, and rebuilding lives. We envision a future where every individual has access to safe homes and communities, embodying our vision of safety and security for all.

We are seeking a detailed-oriented and organized Administrative Assistant to provide administrative support.

Position Overview:

The Administrative Assistant provides support to Chief Executive Officer (CEO), Chief Operating Officer (COO) and general office support to Staff within RTTB. This position reports to the Chief Executive Officer. The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality.

Key Responsibilities:

Support the CEO with daily operations

Provide administrative support to ensure efficient operation of office

Carry out administrative duties such as filing, typing, copying, binding, scanning, DocuSign, etc.

Maintain contact list and manage correspondence. Open/track mail and packages. Scans and sends bills to accounting

Handle sensitive information in a confidential manner - Prepare and modify documents including correspondence, reports, drafts, memos, and emails.

Make bank deposits and provide documentation to accounting

Track Gift cards and receipts

Implement administrative policies and procedures

Make travel arrangements for staff, such as booking flights, cars, hotels, and/or restaurants reservations

Coordinate with IT department on all office equipment

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs and maintenance of equipment

Order office supplies, keep track of inventory and research new deals and suppliers

Schedule and coordinate meetings, appointments and video conferences for Staff. Maintain calendar

Organize Employee Appreciation

Perform or assist with projects and requests as required.

Administrative Assistant Skills and Qualifications:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required; Associate's or Bachelor's degree in preferred
• 3 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Ability to maintain confidentiality and handle sensitive information with discretion
• Valid drivers license and current automobile insurance

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Paid time off
• 401(k) matching
• HRA reimbursement