Administrative Assistant Job at 3TG Staffing Solutions in Atlanta

3TG Staffing Solutions Who Are We? We are a 100% women-owned business comprised of an encouraging, supportive, and diverse team who work to provide solutions and qualified staff for our clients. We maintain a high level of communication and function as a cohesive, collaborative team. If we sound like a good fit for you, we would love to hear from you!

What do we do? We help experienced talent regain employment. Our recruiting, training, and staffing process ensures effective strategy, efficient planning, and timely execution. We specialize in top-quality direct-hire, temp-to-hire, and strategy consulting services virtually and on-site. 3TG specializes in business operations positions from entry-level to upper-level management in various industries.

Administrative Assistant

Salary range $18-25/hr

Location: Atlanta (onsite)

Job Type: Full-time

We are seeking a highly motivated Administrative Assistant to support our energy Chief Executive Officer (CEO and their internal team. This position serves as the primary point of contact for all internal and external constituencies regarding all matters related to the CEO. The Administrative Assistant also serves as a liaison to the CEO and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Administrative Assistant must be creative and enjoy working within a complex, entrepreneurial environment that is mission-driven, results-driven, and community-oriented.

Duties and Responsibilities:

• Strategically manage the CEO's time with respect to priorities, goals, and objectives.
• Manage executives calendar, schedule internal and external meetings (both in-person and virtual), and handle all travel & expense processing
• Assist executive with any necessary meeting preparation and when requested, join executive in meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon
• Compose, proofread, and finalize complex correspondence, documents, meeting minutes, and reports, using experience and judgment.
• Provide extensive internal meeting support including prepping the CEO prior, attending, and capturing action items, and following up on outstanding items.
• Ensure all of the CEOs speaking engagements are efficiently coordinated and required information is submitted in a timely manner
• Create and maintain a system whereby relevant client engagement information is complete, thorough, well-documented, organized, and easily accessible
• Provide consistent updates and information to CEO while ensuring business discretion, sound judgment, and a clear understanding of the priorities
• Ensure the CEO is informed of all appropriate action items regarding the management of the organization and client projects using email and telephone
• Read and track all CEO e-mail traffic, flag items for follow-up with the CEO and/or the sender and use intelligence gleaned from e-mail to better anticipate shifts in priorities, scheduling, etc.
• Participates in special projects and performs other duties as assigned

Required Qualifications:

• 2+ years experience in administrative experience
• Preferred college degree or the equivalent in education, training, and experience
• Strong professionalism, confidentiality, time management, communication, customer service, and organization skills
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
• Demonstrated experience with calendar management, travel arrangements, and event coordination
• Strong project coordination and planning skills; excellent service orientation
• High standard of work and impeccable attention to detail
• Organized, methodical, and proactive work ethic

• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills