Administrative Assistant Job at Inkspirenize in San Antonio

Job Title: Administrative Assistant

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations and ensure smooth day-to-day functions. The ideal candidate will be a proactive individual who can manage administrative tasks efficiently, prioritize responsibilities, and provide excellent service to both internal and external stakeholders.

Key Responsibilities:

• Manage and organize office operations, including scheduling meetings, handling correspondence, and maintaining office supplies.
• Prepare and edit documents, presentations, and reports as required.
• Coordinate travel arrangements and accommodation for team members.
• Maintain an organized filing system and ensure records are accurate and up-to-date.
• Assist in coordinating company events, meetings, and conferences.
• Support other administrative tasks as needed, such as data entry, processing invoices, and managing databases.
• Collaborate with team members to improve office systems and processes.

Skills and Qualifications:

• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in completing tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.
• High school diploma or equivalent.