Pieces of HR

Receptionist Job at Pieces of HR in Jersey City

Pieces of HR, Jersey City, NJ, United States, 07390

Job Description

Pieces of HR is a leading HR service provider specializing in supporting small business and startups with expert HR and recruiting solutions.

Our client is seeking a skilled and friendly Front Office Ambassador to join the team.

The Receptionist will be the first point of contact for clients, customers, and visitors. They will play a critical role in creating a great first impression.

In this role, the Receptionist will be expected to serve as the initial point of contact for clients, customers, and visitors, while providing excellent customer service.

This is a long term contract role.

Industry: Financial Services

Overview:

The Receptionist plays a crucial role as the first point of contact for our clients organization. This individual is responsible for creating a positive first impression for all visitors and providing exceptional customer service. The Receptionist also manages various administrative tasks and supports the overall functionality of the office.

Key Responsibilities:

Greet and welcome visitors in a professional and friendly manner
Answer and direct phone calls efficiently
Maintain a clean and organized reception area
Manage incoming and outgoing mail and deliveries
Assist with scheduling appointments and managing calendars
Coordinate and schedule meetings and appointments
Manage office supplies and inventory
Assist with basic bookkeeping tasks, such as tracking expenses
Assist with coordination of office events and meetings
Provide support to other administrative staff as needed
Ensure security and confidentiality of visitor and employee information
Respond to inquiries and provide information to visitors and employees
Assist with facility and office equipment maintenance
Adhere to all company policies and procedures

Required Qualifications:

College degree preferred
Prior experience in a customer service or administrative role
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Ability to maintain a professional and courteous demeanor at all times
Basic bookkeeping skills and familiarity with office equipment
Ability to handle confidential information with discretion
Strong attention to detail and accuracy
Ability to work effectively in a fast-paced environment
Knowledge of multi-line phone systems
Ability to prioritize and manage tasks efficiently
Flexibility to adapt to changing priorities and tasks
Understanding of office etiquette and professionalism

For more information about this role or Pieces of HR, please visit www.piecesofhr.com.