HR Generalist Job at Rock Island Auction Company in Rock Island

Seeking an HR Generalist! 

As a member of a shared services team, the Human Resources Generalist manages daily administrative functions, as well as talent acquisition and the overall candidate experience for UP Management, LLC. This role works cross-functionally across multiple departments and companies. The HR Generalist manages processes and acts as a professional communicator to executive leadership, managers, supervisors, and employees. This is an onsite position, multistate in DFW area. 

World-Class Companies?  
Yes! UP Management, LLC is a Hogan company just like Rock Island Auction Company, the #1 firearms auction house in the world, and CMB Regional Centers, the leading regional center in the EB-5 visa industry! 

Essential Job Functions

• Manages candidate life cycle while working in tandem with hiring managers to create and post job requisitions, review applications and disposition as necessary, conduct phone screenings, schedule interviews, maintain consistent correspondence with strong talent, extend offers of employment, and manage workflow throughout entire talent acquisition process.
• Upholds and supports company policies and procedures, and demonstrates integrity and logical reasoning while timely escalating sensitive or urgent issues to HR Manager and/or executive leadership, as necessary.
• Utilizes a variety of external resources and platforms to source both active and passive candidates.
• Demonstrates proactive approach with workforce needs and swiftly adapts as needs shift or change.
• Coordinates onboarding process (from offer acceptance through first week) to ensure company readiness and new hire success (i.e., timely notification to IT and payroll departments).
• Schedules, coordinates, and facilitates new hire orientation with professionalism while acting as company ambassador by providing positive experience and “customer service” excellence.
• Manages daily HR admin tasks including maintaining employee files, conducting audits, and other HR admin tasks, as assigned.
• Assigns, monitors, and tracks required safety or compliance trainings.
• Administers safety and compliance data including, but not limited to workers’ compensation and OSHA logs.
• Co-chairs employee engagement committee, schedules committee meetings, manages company-sponsored employee events including delegation of tasks to committee members.
• Provides timely and accurate responses to employee inquiries.
• Knows and understands company-sponsored benefits and demonstrates basic understanding as backup resource for employees.
• Serves as backup to HR peer(s) for benefits administration including, but not limited to processing insurance carrier / vendor invoices, processing / approving eligible qualifying life events and new hire enrollments, brokerage interactions, and liaison between employees and leadership.
• Serves as backup to HR peer(s) for processing employee status changes including terminations.
• Completes additional relevant tasks and projects, as assigned.

Knowledge, Skills and Abilities

• Understands and applies HR fundamentals.
• Collaborates and communicates effectively and professionally.
• Interacts positively with many different types of people and personalities in different and difficult situations.
• Maintains confidentiality while working with sensitive information and data.
• Demonstrates approachable demeanor for building and maintaining respectful and professional relationships with employees at all levels within an organization.
• Excellent organizational skills with strong attention to detail and advanced verbal and written communication skills, and positive attitude.
• Ability to gain deep understanding of human resources.
• Reads, writes, speaks and understands English fluently.

Education and Experience

• Bachelor’s degree in human resources, or related field, required.
• Minimum two years’ experience working in human resources required.
• Intermediate proficiency in any HRIS or other HR-related platforms required.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
• Prior experience with benefits and leave administration highly preferred.
• Typing skills at least 60 wpm with 95% accuracy highly preferred.
• Certification in human resources (i.e., PHR, SHRM-CP) preferred.

Physical Requirements

• Constant sedentary work for prolonged periods up to 100% of the time with occasional moving and transporting up to 10 pounds. Must be able to detect, identify, inspect, observe, perceive and assess human resources tasks, processes, procedures, and projects. Must be able to constantly communicate and exchange accurate information. Constantly operates and uses computer and other relevant equipment and office machinery. Constantly works around firearms, bladed weaponry, militaria, historic relics, and valuable collectibles.

The employer and its subsidiaries are Equal Employment Opportunity (EEO) employers. To learn more about EEO, please review "EEO is the Law" poster in English (including a screen-readable electronic version), Spanish, Arabic, and Chinese.

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