HR Operations Manager Job at OSR Holding Company LLC in Chicago

About O’Hara’s Son Roofing

Since 1987, O’Hara’s Son Roofing (OSR) has provided new commercial roof construction, commercial roof replacement, commercial leak repair service, and preventative maintenance for commercial roofs. Headquartered in Chicago, IL, our team of 100+ employees is dedicated to providing quality work with a strong focus on safety and communication.

As of 2024, OSR ranks among the Top 20 Roofing Contractors in the country. We specialize in the installation of numerous styles of roof applications and coatings. Additionally, we provide extensive roof repairs, OSHA-compliant safety items, and renewable energy solutions.

OSR maintains branches throughout the country, providing timely service and maintenance to our partners in each region of the United States.

Join Our Dynamic Team and Embrace Our Core Values!

At O’Hara’s Son Roofing (OSR), we believe in “Putting the Pedal to the Metal,” driving our success forward by continuously improving and never settling for average work. As a family-oriented company, we embrace a "No Jerk Zone," fostering an environment of respect, support, and teamwork at every level. We value self-starters who take pride in their work, go above and beyond for the team, and seize opportunities to shape their future with us. If you share our commitment to doing all the little things well and being our customers' preferred roofing contractor, we invite you to apply.

Job Description

The HR Operations Manager will be responsible for the successful implementation, maintenance, operations, security, and optimization of the ADP Workforce Now information system. Your attention to detail and strong knowledge of people data analytics, payroll laws and regulations, experience with benefits administration, open enrollment processes, and ability to handle sensitive confidential information with discretion will contribute to the company’s business objectives.

Responsibilities

1. HRIS Management

• Daily responsibility for the successful implementation, maintenance, operations, security, and optimization of the ADP Workforce Now (WFN) system and interfaces, including ADP modules such as Recruitment/Applicant Tracking System, New Employee Onboarding System, Benefits Administration, Timekeeping Administration, Performance Management System, and non-ADP systems that are a part of the overall HRIS maintenance, such as SAP Concur.

• Identify opportunities for process improvement, automation, application operational efficiency, and security.

• Conduct and participate in the analysis of workflows and design of functionality and/or improvements to systems, ensuring both process and system requirements are fully identified, evaluated, tested, and implemented.

• Ensure automations and reports for travel and expense reimbursements, timekeeping, and tax jurisdictions operate seamlessly between payroll systems and operational ERP system.

• Identify and troubleshoot system issues, integrations, and work with others (HR partners, Finance, IT, and vendors) as needed to bring resolution.

• Assist with people data analytics and reporting capabilities, ensuring systems are optimized to reduce manual reporting.

• Recommend and design data driven people analytics that support and increase operational excellence, revenue growth and profitability.

• Assist with the transition of multiple HRIS systems to ADP, if applicable.

• Maintain digital personnel files.

1. Payroll and Tax:

• Process payroll accurately and on time for all employees using ADP systems with multiple company codes; experience with multistate payroll.

• Ensure compliance with federal, state, and local payroll laws and regulations.

• Handle payroll-related inquiries and resolve any issues promptly.

• Maintenance of accurate state unemployment and tax accounts.

• Experience with tax notices and appropriate tax filings for multistate payroll.

• Retain and organize payroll records and reports.

• Provide training and support to team members on payroll systems and processes.

• Provide frontline support to employees and managers when payroll questions arise.

1. Compensation and Benefits:

• Support the design and administration of compensation and benefits programs.

• Conduct regular market analysis to ensure competitive compensation packages.

• Develop and implement performance-based compensation plans and incentive programs.

• Manage relationships with external benefit providers and ensure compliance with legal requirements.

• Oversee benefits administration, including managing employee enrollments, changes, and terminations

• Manage benefit invoices, reconcile monthly billing, and ensure accurate file feeds to carriers

• Coordinate and run open enrollment for employee benefits, ensuring smooth and efficient processes

• Provide frontline support to employees and managers when benefits questions arise

1. Compliance and HR Administration:

• Ensure compliance with applicable employment laws and regulations.

• Manage HR budget and resources effectively.

1. Additional Responsibilities:

• Handle additional responsibilities and projects as assigned.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Minimum of 5 years of progressive HR experience.

• Strong knowledge of payroll laws, regulations, and best practices.

• Experience with benefits administration and open enrollment processes.

• Strong analytical and problem-solving skills.

• Ability to handle sensitive and confidential information with discretion and integrity.

• Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.

• Team player attitude is a must.

• Strategic mindset and the ability to align HR initiatives with business goals.

• Experience with multiple payroll system conversions to ADP a plus.

• Proficiency with Microsoft Office Suite, particularly Excel.

• Certified Payroll Professional (CPP) designation.

If you embody our core values of continuous improvement, teamwork, attention to detail, and dedication to delivering consistent, quality work, we invite you to join our team at O’Hara’s Son Roofing (OSR). Together, let's strive for excellence and be the preferred roofing contractor for our valued customers.

What OSR Offers You

• Flexible Work Environment

• Unlimited PTO + Paid Holidays

• Technology Package

• Medical Benefits - Partial Contribution:

• Medical Insurance: Aetna (EPO, PPO, & PPO HSA)

• Dental Insurance: Aetna (PPO)

• Vision Insurance: Guardian Insurance

• Retirement:

• 401k with up to 4% company match - after 1 year of continuous employment and 1000 hours worked

• Non-Contributory Benefits - Employer Paid:

• Life Insurance

• Accidental Death & Dismemberment (AD&D)

• Short Term Disability (STD)

• Long Term Disability (LTD)

• Quarterly Interactive Employee Events

About Our Hiring Process

We will share all the details on our company during the initial phone call. Maintaining your confidentiality is a priority, so your resume will only be submitted with your approval. We will keep you updated throughout each step of the hiring process.

Please, complete our online job application and send your resume in PDF format, including a personal email address, and mobile number where we can text or leave voicemails for you during regular business hours (8-5 pm CST). We appreciate your time and consideration of this career opportunity. Please, contact us with any additional questions at hiring@oharasson.com.

The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

O’Hara’s Son Roofing is an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. Candidates must be authorized to work in the U.S.