Executive Assistant Job at Robert Half in Honolulu

We are currently seeking an organized and responsible Executive Assistant for a healthcare facility here on Oahu, Hawaii. The ideal candidate should have excellent time management skills, be comfortable handling confidential information, and have a proven track record of providing top-notch administrative support. Priority will be given to those applicants who live on Oahu. To apply, please contact Robert Half Honolulu at 808-531-0800.

Responsibilities:

• Provide administrative support and handle secretarial duties for one or more managers.

• Manage the administrative office operations efficiently.

• Coordinate the purchasing of office supplies for the community.

• Calendaring and scheduling appointments.

• Prepare and distribute memorandums, letters, and other documents as needed.

• Assist in preparing and distributing documents for Board Meetings.

• Coordinate with speakers for events and ensure adherence to event budgets.

• Handle inquiries.

• Utilize skills in Microsoft Office Suites.

• At least 3 years of experience as an Executive Assistant, preferably within the Healthcare industry
• Excellent Microsoft Office knowledge and English proficiency.
• Outstanding organizational and time management skills.
• Prior experience working with C-Suite executives
• High level verbal and written communications skills.
• Experience in Event Planning, including coordinating logistics and managing details
• Proven capability in making Travel Arrangements for executives and team members
• Discretion and confidentiality.
• Minimum of a high school diploma; higher degree in a relevant discipline will be appreciated.
• Knowledge of office management systems and procedures.