Executive Assistant Job at Robert Half in Saint Paul

We are offering a long term contract employment opportunity for an Executive Assistant in the non-profit industry, located in Saint Paul, Minnesota. This role involves a variety of responsibilities including coordinating activities, managing data, and maintaining effective communication channels.

Responsibilities:

• Manage and maintain accurate records regarding Diversion referrals and other relevant data.

• Coordinate logistics for various programs and events.

• Handle correspondence related to Diversion referrals and other programs.

• Collaborate with internal teams to plan and execute program orientations and trainings.

• Maintain and update contact information for all employees and consultants.

• Manage inventory and supply purchases, ensuring all necessary materials are available when needed.

• Oversee facilities and coordinate with vendors to ensure a welcoming and efficient workspace.

• Organize staff meetings, including scheduling, preparation and distribution of documents, room set up, and note taking.

• Register management and program teams for meticulous development and events, making travel arrangements as needed.

• Support the Board of Directors as instructed and authorized by the Executive Director.

• Familiarity with Customer Relationship Management (CRM) software to maintain and update client records

• Proven experience in Calendar Management, ensuring smooth scheduling of meetings and appointments

• Excellent Communication skills, both written and verbal, for effective correspondence and interaction with stakeholders

• Experience in managing Conference Calls, coordinating multiple participants across various time zones

• Ability to handle Correspondence, including drafting emails and letters, managing incoming communications, etc.

• Strong knowledge of Microsoft Office Suites including Word, Excel, PowerPoint, and Outlook for various administrative tasks

• Experience in Data Entry, ensuring accurate and timely input of information into the system