Executive/Personal Assistant Job at Recruiting Firm - Client Company in New York

Executive/Personal Assistant

A high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant.  Due to the Principal's personal interests, this Assistant should be interested in early American history and global current events.

The start date for this role is mid-January 2025 to overlap with the current EA who is retiring, but the official offer will be presented asap when the ideal candidate is identified.

Salary commensurate with experience: $100-135k range + discretionary bonus, fully paid Benefits, Pension vested after 5 years, 3 weeks PTO

In Office Monday – Thursday in Midtown NYC working 9am-5pm or 10am-6pm (good work life balance)

Fridays are remote

Responsibilities

• Support all business and personal functions of Principal.  
• Must be comfortable with getting executive lunch and serving tea.
• Coordinate Principal’s calendar with external advisors and staff in the US & globally.
• Coordinate all travel and generate itineraries, both domestic and international, for Principal and other professionals in the NY office.
• Assist family with assignments when needed.
• Maintain calendar appointments printed and online.
• Maintain timesheets using Excel.
• Answer corporate phones, sort mail and assist office visitors.
• Maintain files, corporate address list, Outlook addresses and emergency contact lists.
• Coordinate corporate contributions, correspondence for tax requirements, including a scholarship fund.
• Maintain corporate petty cash and generate Expense reports
• Assist with light accounting functions when needed.
• Prepare Minutes for meetings.
• Order corporate office and kitchen supplies, oversee copy and postage machines and other inhouse equipment and accounts
• Assist with gifting and online research.

Qualifications

• A knowledge of Early American History required.
• A knowledge of the history of Pennsylvania is a plus.
• A knowledge of French is helpful.

• Strong written and verbal communication skills.
• Highly detail-oriented with strong organizational skills.
• Proven experience in coordinating travel both domestic and abroad.
• Experience working in a family business a plus.
• Ability to interact professionally with clients and advisors.
• Proficiency in Microsoft Office Suite (Word and Excel).

Please submit your resume to apply!

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