Executive Assistant Job at Mack & Associates, Ltd. in Chicago

Join a dynamic financial services company in Chicago as a temporary Executive Assistant on a four-month journey, where you’ll play a pivotal role in ensuring smooth operations and effective communication at the executive level. This fully onsite position provides a unique opportunity to make a meaningful impact by supporting senior leaders, handling key administrative tasks, and working closely with clients and departments to keep everything on track. If you’re an organized multitasker with a proactive approach, this role is the perfect chance to showcase your skills and gain invaluable experience in a fast-paced, collaborative environment. This position is fully onsite and offers a competitive salary of $20-30/hr.

Key Responsibilities of the Executive Assistant:

• Manageexecutive calendars, expertly scheduling meetings and appointments to keep each day running smoothly.
• Prepare, edit, and distribute documents and presentations, ensuring executives have everything they need at their fingertips.
• Organize and prioritize emails, calls, and meeting requests, making sure executives are always in the loop.
• Arrange travel plans and detailed itineraries, ensuring hassle-free trips for the executives.
• Assist with special projects and handle various administrative tasks that keep the team moving forward.
• Serve as the go-to contact between executives, clients, and internal departments, fostering clear and effective communication.

Qualifications of the Executive Assistant:

• Previous experience as an Executive Assistant or in a similar administrative role, ideally within financial services.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent multitasking skills and an eye for detail to manage priorities effectively.
• Strong written and verbal communication skills to handle diverse interactions confidently.
• Able to manage sensitive information with the utmost integrity and confidentiality.

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