Executive Assistant Job at Brill in Boston

Paradigm Publishing Services is a dynamic and innovative organization dedicated to disseminating academic work while addressing the financial and accessibility challenges faced by publishers today. We are seeking a highly organized and proactive Executive Assistant to support our executive team.

For more information, visit degruyterbrill.com.

Boston, MA | Full-Time | January 6, 2024

Executive Assistant

The Executive Assistant will provide comprehensive administrative support to the Managing Director of Paradigm Publishing Services and the President of De Gruyter Brill, Inc., ensuring efficient operation and smooth communication across the organization. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.

Your Tasks

* Administrative Support: Manage executives' calendars, schedule meetings, and coordinate travel arrangements.

* Communication: Serve as a primary point of contact between executives and internal/external stakeholders. Prepare and distribute correspondence, reports, and presentations.

* Project Coordination: Assist in the planning and execution of projects, including tracking deadlines and deliverables.

* Data Management: Maintain accurate records and filing systems; handle confidential information with discretion.

* Office Management: Ensure a well-organized office environment, including managing supplies and equipment.

* Event Planning: Organize and coordinate company events, meetings, and conferences.

Your Profile

* Bachelor's degree required.

* 1+ year(s) of experience as an executive assistant or in a similar role.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

* Excellent verbal and written communication skills.

* Strong organizational and time-management abilities.

* Ability to work independently and handle confidential information with integrity.

* Flexibility and adaptability in a fast-paced environment.

We offer you

* An exciting professional challenge for one of the innovation drivers of the publishing industry

Family-friendly working time models, flexitime and a flexible home office arrangement for a good work-life balance

* A generous vacation entitlement and special leave days

* Extensive benefits and allowances for a healthy, balanced life

* Development budget and opportunities for training and personal development

* Passionate colleagues in diverse, international teams; joint team events and company parties

At De Gruyter, we believe in diversity and are committed to equal employment opportunities for everyone. It is our shared goal to create a workplace culture centered around inclusion and belonging.

Vontavia Smith

People + Culture

Tel: 857-303-0165