Executive Assistant Job at AP Executive Staffing in Williamsville

We have an exciting opportunity for an ambitious administrative professional looking to take the next step in their career! Join a mission driven, highly respected company in Williamsville, NY, as an Executive Assistant, where you’ll provide high-level, confidential support to a senior executive. This dynamic role is perfect for an Administrative Assistant eager to transition into a more strategic, executive-level position. You will manage a variety of tasks overseeing communication, tracking business expenses, scheduling calendars, arranging travel, and coordinating meetings. If you thrive in a fast-paced environment and are ready to elevate your career in executive support, we want to hear from you!

If you're looking to make a meaningful impact in a dynamic field, we encourage you to apply!

Responsibilities:

• Manage the executive's calendar, emails, and correspondence, ensuring timely responses and efficient time management.
• Prepare, proofread, and format various documents, including reports and presentations.
• Assist with special projects, including research, analysis, and coordination of activities.
• Act as a liaison with internal and external stakeholders, fostering positive professional relationships.
• Troubleshoot tech issues, maintain office supplies, and provide administrative support to other departments.
• Monitor budgets, track expenses, and assist in preparing financial reports.

Qualifications:

• Associate's degree highly preferred, high school diploma or GED required.
• 2+ years of proven experience related to supporting senior-level manager or equivalent, with experience in managing confidential information and working independently in a dynamic environment.
• Strong communication skills with the ability to maintain professionalism under pressure, high energy, attention to detail, integrity, adaptability, and dependability.
• Ability to perform tasks that may include sitting, using hands, and occasionally lifting up to 25 pounds.

The pay range is $30-35/hour depending on experience

This role is on-site M-F in Williamsville, NY.