Executive Assistant Job at Robert Half in Plano

Robert Half Finance and Accounting has partnered with a growing company in Plano looking to hire an Executive Assistant on a direct hire basis. The Executive Assistant will be supporting the CEO and CFO. The Executive Assistant must have 5+ years’ experience supporting senior executives and will be responsible for the following:

• Types general correspondence and design memos, charts, tables, etc. Proofread copy for spelling, grammar and layout; making appropriate changes necessary. Responsible for accuracy and clarity of final copy.
• Creates presentations using PowerPoint for presenting to internal & external audiences.
• Schedules meetings and conference calls, readying rooms and facilities for such meetings.
• Arranges corporate travel and meetings by developing itineraries and agendas; booking transportation, lodging and meeting accommodations.
• Arranges personal travel, by developing itineraries and agendas; booking transportation and lodging.
• Process and submit monthly expense reports.
• Welcomes visitors, reviews correspondence, and arranges company dinners and other corporate functions; answering questions and meeting requests directed to the CFO and CEO.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Acts as a project manager for special projects which may include but are not limited to: planning and coordinating multiple presentations, disseminating information, coordinating direct mailing, and creating brochures.
• Works independently and within a team on special non-reoccurring and ongoing projects.
• Identifies and coordinates necessary process improvements.
• Other duties as may be assigned.

• Bachelor's degree preferred
• Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint
• Experience working as a collaborative member of an administrative team to ensure consistent, effective administrative coverage
• Proven track record of experience working cooperatively and effectively with all stakeholders across the organization
• Advanced proficiency managing complex calendars, arranging travel and processing expenses
• Advanced proficiency in coordination of meetings, agenda development and arranging technical support
• Full comprehension of office management principles and procedures
• Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues
• Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Ability to create, compose, and edit written materials
• Polished communicator with strong verbal and written skills to effectively interact with a wide range of customers, both internal and external
• Ability to gather data, compile information, and prepare reports
• Ability to develop and maintain record keeping systems and procedures