Executive Assistant Job at JobRialto in Fremont

Job Summary

We are seeking a highly organized and professional Executive Assistant to support the Chief Medical Officer (CMO), Chief of Administrative Services, and Chief Information Systems.

This role involves managing confidential information, coordinating complex schedules, and handling various administrative tasks to ensure smooth daily operations.

The Executive Assistant serves as a key point of contact and collaborates on multiple projects, contributing to organizational success.

Key Responsibilities

• Manage day-to-day administrative functions, including scheduling, travel arrangements, and correspondence preparation.
• Act as a liaison for the CMO and other executives, handling communications with internal and external stakeholders.
• Maintain records, files, and documentation, ensuring accuracy and confidentiality.
• Prepare reports, meeting minutes, letters, and other official documents.
• Conduct research and analysis to support decision-making and project execution.
• Assist with special projects, problem-solving, and operational initiatives.
• Track and report operational metrics and collaborate with departments to enhance performance.
• Provide exceptional customer service and support for walk-ins, phone inquiries, and email communications.
• Ensure a professional and confidential approach in all interactions and documentation.

Required Qualifications

• High school diploma or equivalent.
• Minimum of one year of experience in administrative support.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Preferred Qualifications

• Associate's degree in Business or a related field.
• One year of experience as an administrative assistant in a medical office setting.
• Community or public health experience.

Education: High School