Executive Assistant Job at InGenesis in Fremont

Executive Assistant Job Details Professional Discipline : Admin/Clerical Support Specialty : Executive Assistant Employment Type : Full Time City : Fremont State : CA Pay Range : 70k-75k Job Description: InGenesis is seeking an Executive Assistant to work with our client. In this role, you will be assigned to the Chief Operations Officer (COO) or Chief of Strategic Development (CSD) and be responsible for providing administrative support ensuring the smooth workflow. Act as the primary point of contact for both internal and external constituencies, assists and represents the COO or CSD in communicating with constituents, and handles multiple projects and other matters as they arise. If you meet the qualifications outlined below, apply today and we'll reach out to answer any questions you may have! Essential Responsibilities: •Responsible for day-to-day administrative functions of routine nature to complex special projects. •Provides administrative support to the COO or CSD and Senior Management such as preparing meeting minutes, reports, letters, memos, and other correspondence. •Maintain calendars, travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations. •Compiles a variety of narrative, statistical, financial, and other documentation as needed for various reports. •Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. •Provides assistance and support in problem solving, project planning and management. •Tracks and reports on Operations measures and targets. •Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature. •Work flexible schedule and overtime as necessary. •To support patient and client objectives, you may be required to work at other BACH locations within a 50 mile radius. Required Education, Experience, and Training •High School Diploma or equivalent. •Minimum of one year of experience related to duties and responsibilities specified. •Proficient in Microsoft Office products including Excel, Word, and Outlook •Must be proficient in Spanish (verbal and written). •Must have reliable transportation. Preferred Education, Experience, and Training •AA Degree in Business or related field. •One year of experience as an administrative assistant in a medical office setting. •Community or public health experience. Critical Success Factors in this role include: Knowledge, Skills, and Abilities: •The ability to follow directions. •The ability to communicate effectively, both orally and in writing. •Strong interpersonal skills with the ability to work collaboratively. •Maintaining confidentiality. •Excellent organizational, time management and multi-tasking skills with attention to detail. •Excellent customer service and client services philosophy in all interactions. •Successfully manage multiple projects at the same time. •Appreciation and respect for working with and serving a diverse population. •Proficiency in Microsoft Office and the internet. •The ability to investigate and analyze information, draw conclusions and problem solve. •The ability to gather data, compiles information, and prepares reports. EEO Statement: InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation in the hiring process, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations Company Statement: InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.