Executive Assistant Job at Ardent Health Services in Brentwood

Overview:

Ardent Health Services (AHS) is a national health care services company headquartered in Nashville, TN. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care. Our subsidiaries own and operate hospitals and multispecialty physician practices in six states. Ardent includes 30 hospitals, 4,423 patient beds, 23,000 employees, and 1,700 employed physicians. Within the industry, we are noted for recognizing that every hospital is as unique as the community it serves. This in-depth understanding of how health care works at the local level is one of our great strengths.

POSITION SUMMARY

The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, makes travel arrangements, manages calendars, process expense reports and other various administrative tasks.

Responsibilities:

• Provides administrative support within the department, including support to other departments when needed to cover for absences, heavy workloads, etc.
• Builds successful relationships with Executives and Executive Assistants across Ardents network of hospitals.
• Manages, prepares and distributes executive correspondence.
• Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
• Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
• Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
• Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
• Processes and submits travel expense reports for timely reimbursement.
• Maintains an accurate and efficient filing system.

Qualifications:

Education and Experience:

• Associates degree or High School Diploma, Bachelor's degree preferred
• 5+ years of experience as an executive assistant with a preference towards C suite support
• Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint

Knowledge, Skills and Abilities:

• Skill in organizing and prioritizing workloads to meet deadlines
• Skill in telephone etiquette
• Effective oral and written communication skills
• Ability to interpret, adapt and apply guidelines and procedures
• Ability to use good judgment regarding administrative issues
• Ability to communicate effectively with managers and co-workers
• Ability to use good judgment and to maintain confidentiality of information