Executive Assistant Job at Russell Tobin in Boston

Executive Administrative Assistant

Contract Role (6-12 Months) | $29-$32/hour | Banking & Financial Industry

Possible to convert

Location: NYC

We’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a temporary role (6-12 months) with potential for permanent placement.

Key Responsibilities:

• Manage calendars, coordinate meetings, and resolve scheduling conflicts.
• Handle phone calls with professionalism and discretion.
• Plan events, arrange travel (domestic/international), and process expense reports.
• Assist with onboarding/offboarding, team platforms, and office support.
• Create and format documents using Microsoft Office Suite and Adobe Pro.
• Support ad-hoc projects and collaborate with cross-functional teams.

Qualifications:

• 3-5 years’ experience supporting C-level executives (financial services preferred).
• Bachelor’s degree preferred, or 5+ years of relevant experience.
• Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus.
• Strong organizational, communication, and multitasking skills.
• Experience with Concur, SharePoint, Fieldglass, or Ariba is a bonus.

This is your opportunity to contribute to a dynamic team while showcasing your organizational expertise. Apply today!