Executive Assistant Job at Green Key Resources in New York

A finance firm with offices in Midtown Manhattan seeks a motivated Executive Assistant to support a team of investment professionals. The ideal candidate should have prior experience in financial services and have experience supporting a team.

Hybrid schedule

Hours: 9am - 6pm

Salary: 90 - 100K plus OT and bonus

Responsibilities:

• Extensive and strategic calendar management, scheduling appointments, reservations, and meetings
• Handle travel arrangements, including flights, hotels, obtaining visas, passport renewals, or any other travel documents
• Prepare and distribute agendas, letters, reports, presentations, expenses, and other communications, including confidential documents
• Screen and respond to incoming calls and correspondence, act as a gatekeeper
• Manage meeting logistics, including planning, oversight, breakdown, etc.
• Process and submit expense and reimbursement reports
• Manage prioritization of internal and external requests for review and approval in real-time daily
• Provide additional assistance on ad-hoc projects when needed

Requirements:

• Minimum of 5 years of experience as an Executive Assistant
• Financial services experience is required
• Superior interpersonal skills and ability to maintain a calm demeanor in a fast-paced demanding environment
• Strong problem-solving skills and ability to exercise sound judgment with minimal supervision
• Excellent organizational skills and ability to maintain a high attention to detail
• Exceptional written and verbal communication skills
• Proficiency in MS Office, including Word, Excel, and PowerPoint