Green Key Resources is hiring: Executive Assistant in New York

An asset management firm in Manhattan is seeking a temp to perm Executive Assistant to support a senior executive and their team. The ideal candidate will have experience supporting C-level executives, preferably in financial services, and possess exceptional organizational and communication skills.

Hybrid schedule, 4 days on-site, Fridays remote

Hours: 8:30 am - 5:30 pm

Pay rate: $40-50/hr

Responsibilities:

• Manage complex executive schedules, organizing meetings, appointments, and events across multiple time zones
• Act as the main liaison between the executive and internal/external contacts, managing emails, calls, and requests
• Prepare and organize materials for meetings, ensuring follow-up on key action items and deadlines
• Coordinate both domestic and international travel logistics, including flights, accommodations, and necessary documentation
• Oversee expense management for executives, ensuring accurate reporting and timely reimbursement
• Maintain confidential files and assist with document preparation, reports, and presentations
• Contribute to the planning and execution of special projects, tracking progress and ensuring deadlines are met
• Assist with organizing internal and external events, conferences, and team activities
• Provide general administrative support and assist with ad-hoc tasks as needed

Requirements:

• 5-10+ years of experience as an Executive Assistant, supporting senior leadership
• Experience in financial services or a similar professional services environment is preferred
• Strong ability to multitask and prioritize in a fast-paced, high-pressure setting
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and virtual communication tools
• High level of discretion and confidentiality in handling sensitive information