Executive Assistant Job at Biomedix in Saint Paul

Position: Executive Assistant

Background:

Biomedix is a leading medical device and healthcare risk-assessment technology company with a portfolio of diagnostic devices and services that help guide patient care and eliminate gaps between the cost of care and compensation for care. We are seeking a talented individual to join our executive team in this exciting and ambitious initiative.

Job Description:

We are seeking an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job is a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Previous experience working in a team environment, performing administrative duties and providing support to management is preferred. Given the changing nature of the executive landscape, we will rely on this individual for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role:

· With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

· Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow

· Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

· Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities:

· Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

· Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

· Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination

· Perform administrative and office support, such as document, presentation, and spreadsheet creation, social media postings, and maintenance of filing system and contact database

· Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

· Organize team communications and plan events, both internally and offsite

Skills and Qualifications:

· Superb written and verbal communication skills

· Strong time-management skills and the ability to organize and coordinate multiple projects at once

· Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

· Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

· Ability to keep company confidences

Preferred Qualifications:

· Experience overseeing budgets and expenses

· Experience developing internal processes and filing system