Aston Carter is hiring: Executive Assistant in Mahwah

We are looking for a responsible Executive Administrative Assistant to support our management team in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives

Responsibilities:

+ Coordinate daily calendars of senior managers

+ Plan appointments and events

+ Act as the point of contact between executives and employees/clients

+ Create regular reports and update internal databases

+ Make travel arrangements

+ Manage phone calls and emails

+ Respond promptly to managers' queries

+ Facilitate internal communication (e.g. distribute information and schedule presentations)

Requirements:

+ Proven work experience as an Executive Assistant, Executive Administrative Assistant or similar role

+ Knowledge of office procedures

+ Solid experience with office management systems, ERPs and MS Office

+ Familiarity with online calendars and cloud systems

+ Experience using office equipment, including printers and fax machines

+ Strong communication skills (via phone, email and in-person)

+ Experience exercising discretion and confidentiality with sensitive company information

+ Excellent organizational skills with an ability to think proactively and prioritize work

Pay and Benefits

The pay range for this position is $25.00 - $30.00

- Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mahwah,NJ.

Application Deadline

This position will be accepting applications until Dec 6, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.