Aston Carter is hiring: Executive Assistant in Redmond

Job Title: Administrative Assistant 3 or Executive Assistant

Job Description

+ Performs a variety of complex administrative functions for all levels of management, including external business partners.

+ Manages schedules, coordinates travel arrangements, and processes business expenses.

+ Coordinates meetings and events, department financial operations, personnel operations, and facility operations.

+ Manages procurement of goods and services, including computer equipment, office supplies, reference materials, and vendor relationships.

+ Provides general office support and serves as the department/group contact.

+ Completes special projects as assigned.

+ The role involves calendaring, onboarding new hires, headcount management, travel/morale budget management, onsite team support, space management, event planning, and equipment ordering.

Hard Skills

+ Minimum 5 years experience with Outlook Calendaring

+ Minimum of 5 years of senior administrative or Executive Assistant experience

+ Minimum 4 years experience managing headcount and/or providing team support

+ Minimum 5 years experience with Microsoft Office Suite, including Excel, Teams, and Outlook

+ Prior client experience required, ideally 2+ years but open to 18+ months

Soft Skills

+ Ability to manage multiple priorities

+ Strong organizational skills

+ Excellent communication skills

+ Ability to work collaboratively

+ Attention to detail

Job Type

This is a contract position

Work Site

This is a hybrid position requiring some days on-site in Redmond, Washington and some days remote.

Work Environment

Hybrid: 2-3 days onsite per week in assigned building. Standard schedule Monday - Friday, 40 hours with potential overtime.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.