Aston Carter is hiring: Executive Assistant in Arlington

Job Title: Executive Assistant I

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This role requires a strong focus on execution and is integral to the smooth operation of the office.

Responsibilities

+ Manage complex calendar scheduling and prioritize effectively amidst a flood of information and requests.

+ Monitor and track the VP's meetings, priorities, and emails, acting as proxy when necessary.

+ Manage travel and expenses, including all administrative support functions for the office.

+ Handle documentation, follow-up, and preparation tasks for the VP, ensuring timely action on deliverables.

+ Complete a high volume of tasks and projects with little to no guidance.

+ React with appropriate levels of urgency to situations and events that require quick response or turnaround.

Essential Skills

+ Ability to complete a high volume of tasks and projects with little to no guidance.

+ Impeccable attention to detail.

+ Ability to make smart and timely decisions.

+ Exceptional verbal and written communication skills.

+ Ability to switch gears at a moment's notice.

+ High levels of integrity and discretion in handling confidential information.

+ High degree of professionalism in dealing with professionals inside and outside the company.

+ 1-2 years of experience supporting management (VPs, or CEOs).

+ Strong working knowledge of Microsoft Office and Outlook tools.

Additional Skills & Qualifications

+ At least two years of college required; bachelor's degree preferred.

+ Experience in executive administration or management support.

+ Salesforce Management Experience (would be a plus but not required).

+ Self-starter with the ability to prioritize tasks and handle high volume priorities.

Work Environment

This position offers high visibility to leadership and events within the company, providing career growth and exposure opportunities. The role is primarily independent, with some collaboration with the team and direct reports. The daily schedule is Monday to Friday, 40 hours per week, with no overtime expected. The work involves executive administrative support, including calendaring, scheduling events, budgeting, and vendor management. The environment requires adaptability and the ability to change course as needed throughout the day.

Pay and Benefits

The pay range for this position is $30.00 - $35.00

- Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position will be accepting applications until Dec 5, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.