Aston Carter is hiring: Office Assistant in Minneapolis

Description:

A Brief Overview

- The Office Assistant is responsible for providing administrative support to the office location to ensure continuity of daily office functions and operations.

- This position coordinates with leadership to provide administrative services in conjunction with global practice and business line goals and objectives.

- The Office Assistant coordinates office support services and facilities management to ensure the organizational effectiveness and efficiency of the office.

Job Responsibilities:

- Provide administrative support for document delivery, including formatting, scanning, printing, binding, notarizing, and mailing.

- Maintain safety and cleanliness of office reception area, kitchen, conference rooms, other shared spaces, furniture, and equipment.

- Order office, kitchen, and bathroom supplies and monitor inventory based on needs.

- Welcome all employees, clients, and visitors in a professional and friendly manner.

- Direct incoming calls to the proper party within the organization.

- Plan, coordinate, and facilitate on-site and off-site meetings, including catering, rentals, room configurations and attendance.

- Assist office leadership with calendar management, conference call scheduling, related conference room setup, expense reports, and meeting coordination as requested.

- Prepare messaging and correspondence, including meeting agendas and meeting minutes as directed by management.

- Receive and sign for office mail and packages and contact the employee-owner for pickup.

- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

- Process office accounts payable invoices.

- Administer office access security (badging and keys).

- Coordinate with building management to address and resolve any office maintenance issues.

- Troubleshoot tech issues with printers and plotters and submit support tickets for repair or replacement.

- Complete all other duties as assigned. (i.e., putting up holiday decorations).

Additional Skills & Qualifications:

Must be punctual, must be professional, and must sit in office/onsite everyday (M-F).Must be proficient in all Microsoft products, specifically Word, PowerPoint, Excel, Outlook, Teams, and SharePoint. (Must show on resume)

- High school diploma or equivalent.

- Minimum of one year of applicable office/administrative experience preferred.

- Advanced knowledge in Microsoft Word, Excel, and PowerPoint required.

- Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills. Excellent organizational skills, attention to detail, prioritization and time management skills.

- Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e., clients, vendors, business partners, community leaders).

- Ability to exercise discretion and confidentiality.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.