Maricopa Community Colleges District is hiring: Executive Assistant in Phoenix

Paradise Valley Community College (PVCC) is seeking an Executive Assistant who provides comprehensive executive level administrative support to the College President. This role serves as a liaison and first contact for most matters related to the Office of the President and is the center for coordinating the administrative workflows and office operations.

The Executive Assistant prioritizes, organizes, coordinates and oversees the College President's administrative and office details, tasks and functions ensuring effective and efficient office operations while maintaining confidentiality of a variety of information. Additionally, this position may be responsible for coordinating and overseeing developments and milestones of projects or initiatives, supporting the programs assigned to other members of the College executive team, and/or supervising assigned staff (e.g. student workers).

Additional Information

Would you like to work at an "Aspen Institute Top 150 Community College'' that transforms lives on a daily basis in a fast-paced, collegial environment? Join our Paradise Valley Community College (PVCC) team to make a difference in our community, enact positive social change, and improve students' lives everyday.

PVCC is eligible to apply for the 2023 Aspen Prize for Community College Excellence. The $1 million Aspen Prize for Community College Excellence, awarded every two years, is the nation's signature recognition for America's community colleges.

Even more importantly, PVCC, which has earned this recognition biennially since 2013, is the only community college in Arizona to achieve this distinction this year. The colleges selected for this honor stand out among more than 1,000 community colleges nationwide as having high and improving levels of student success as well as equitable outcomes for Black and Hispanic students and those from lower-income backgrounds.

The Aspen Institute evaluates various criteria in its selection process and validates the levels of active and engaged learning in the classroom and the progress PVCC is making with the implementation of Guided Pathways.

1) First-year retention rates

2) Graduation rates 150 percent normal program completion time

3) Improvement of student success rates over time

4) Graduation rates of underrepresented minority students

5) Graduation rates of low income students

Essential Functions

30% Manages College President's schedule and calendar, prioritizes and manages office communications, and prepares correspondence and memoranda independently or from oral instruction including material of a confidential nature. Prioritizes and determines appropriate course(s) of action, referral or response, exercising judgment to reflect the College President and/or MCCCD style and organization policy. Serves as first contact for most matters related to the Office of the President and acts as liaison for the office with other executives, faculty, staff and external contacts. Initiates and answers telephone calls; screens and directs calls and visitors to appropriate personnel; schedules and confirms appointments and meetings, maintains executive calendars.

25% Organizes and manages the day-to-day activities of the Office of the President to assure efficient and effective business operations; keeps the College President apprised of office activities, project status, approaching deadlines, and other initiatives. Performs complex administrative duties requiring specialized and extensive knowledge of the operations of the Office of the President. Exercises independent judgment and confidentiality in communicating and disseminating information regarding district policies and procedures and current initiatives and business plans. Plans high level meetings, conferences, special events, retreats, etc. Makes travel arrangements.

20% Prepares agenda items and backup materials for meetings; takes and transcribes meeting minutes and distributes to appropriate personnel. Coordinates communication and activities with district, departments and personnel, educational institutions, other outside organizations, and the public as appropriate and manages information flow. Maintains confidential files and records, including information regarding board, district, or controversial matters. Monitors and maintains current financial and budget information; assist with budget preparation, and manages funds to balance accounts.

20% Provides administrative support for identified departments reporting directly to the Office of the President; including preparing purchase requisitions, purchase orders, payments, generating contracts, monitoring budgets and departmental communications.

5% Performs other duties as assigned.