Ampirical is hiring: Executive Assistant in Covington

We'd love to have you join us as an Executive Assistant in our Covington, LA office.

Company Overview:

Ampirical has been committed to improving and strengthening the power grid since the company's inception. Just as an ampere is the base unit for electric current, Ampirical takes pride in being on the leading edge of innovation and technology, allowing our industry to flow forward in a positive direction.

We show gratitude for our customers and uplift our team members who make it all happen. We embrace challenging - yet rewarding - work, and we invest in our people every step along the way.

Working at Ampirical is a career, not just a job. Please enjoy this video about our culture.

Job Summary:

The Executive Assistant / Personal Assistant will provide high-level administrative and personal support to the Head of Human Resources in a dynamic engineering firm with approximately 500 employees. This role requires exceptional organizational skills, discretion, and the ability to manage both professional and personal tasks efficiently.

What we Offer:

We offer a highly competitive compensation & benefits package for all full-time employees. You can review all of the details of our benefits package here. Below are some highlights. The salary range for this position is starting at $24 - $33 per hour - commensurate depending on relevant experience, education, and qualifications. We also offer semi-annual profit-sharing bonuses based on company profits to share in the mutual success! In the past, these have ranges between 3.5% - 11.5% of annual salary.

• Medical, Dental, and Vision effective your 1st day of employment
• 401(k) with company match (immediate vesting)
• 120 hours (about 15 days) of paid time off (PTO)
• 10 paid holiday days
• Flexible work schedule (every other Friday off)
• Opportunity for advancement and career growth
• Employer-sponsored Life Insurance, short-term and long-term Disability Insurance
• Gym Membership Stipend
• Tuition Reimbursement
• Wellness Program
• Pet Insurance

Who You Are:

• Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• 3+ years of experience as an Executive Assistant or Personal Assistant, preferably in a professional services or HR environment.
• Strong organizational and multitasking skills with impeccable attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS or similar systems.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with the utmost discretion and professionalism.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Essential Duties and Responsibilities:

• Administrative Support:


• Manage the Head of HR's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare meeting agendas, take detailed minutes, and track action items.


• Personal Assistant Duties:


• Coordinate personal appointments, schedules, and travel arrangements.
• Handle errands and personal tasks, such as coordinating household services or managing personal events.
• Assist with personal correspondence and document organization.


• Project Coordination:


• Support the execution of HR projects, such as employee engagement initiatives and training programs.
• Maintain timelines and ensure deadlines are met for strategic HR initiatives.
• Organize and track progress on special projects for the Head of HR.


• Communication and Documentation:


• Draft, proofread, and format correspondence, reports, and presentations.
• Act as a liaison between the Head of HR and internal/external stakeholders, maintaining clear and professional communication.
• Manage confidential files and records.


• Event Planning:


• Organize HR-related events, including leadership workshops, company-wide meetings, and employee recognition events.
• Coordinate logistics, including venue booking, catering, and attendee communication.


• Data Management:


• Maintain accurate and organized HR documentation and files.
• Compile and analyze HR data for reports and presentations.


• General Support:


• Anticipate the needs of the Head of HR and proactively address them.
• Assist with budget tracking for HR initiatives.
• Support onboarding and offboarding of senior personnel as needed.

Ampirical is an Equal Opportunity Employer, meaning we do not discriminate based on the following characteristics in our hiring and employment practices: Age, sex, color, race, creed, national origin, religion or religious attire, marital status, pregnancy (child birth or related medical conditions), citizenship status or amnesty, ancestry, sexual orientation, gender, gender identity, gender expression, transgender status, physical or mental disability, military or veteran status, genetic information, sickle-cell trait, status as a tobacco user or non-user, or any other classification protected by federal, state, or local law.